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Docusign Envelope ID: A5542800-F07B-88E3-82CC-B1C8A3BDE84C <br />Form Instructions and OFM Definitions <br />Form Instructions <br />Contracts/Amendments —Approving Manager is to complete this form and submit it to the Program <br />Budget Manager. Program Budget Manager (or designee) shall submit this form along with the <br />contract packet (Face Sheet and contract/amendment, etc.) as a complete packet via email to the <br />Contracts Unit. <br />Deputy Director Approval — For any item in Section 2 above, include the approved Freeze <br />Exemption/Exception Request Form for Service Contracts Under Directive 24-19 in the email to the <br />Contracts Unit with the contract packet (Contract, Face Sheet, or Amendment, and the Deputy <br />Director Approval, if applicable). <br />In the email to the Contracts Unit the Program Budget Manager shall state: <br />"I electronically approve both the attached Face Sheet and Contracts Unit Freeze Exemption <br />Form for Contract # Amendment # Contractor " <br />OFM Definitions <br />Exemption: the freeze does not apply due to the criteria listed in the instructions (e.g. protection of <br />life or public safety related). However, agencies must document the rationale for their decisions <br />internally and be prepared to provide this documentation, if requested. <br />Exception: An expense (hiring, contract, travel, goods or equipment) that is subject to the freeze but <br />is deemed critical to statutory duties and therefore approved by the director (and reported to OFM). <br />Agencies must use the OFM Freeze log to report their exceptions. <br />ECY Internal Form — Contracts Unit Freeze Exemption Tracking Form Rev. 1/14/25 <br />