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KITTITAS COUNTY <br />BOARD OF COUNTY COMMISSIONERS <br />STAFF REPORT FOR <br />STUDY SESSION <br />Kittitas Valley Event Center <br />STUDY SESSION DATE: 1/26/202610:00 AM <br />TOPIC: Discussion and Decision on Rodeo Grandstands Project Financial Status <br />ACTION REQUESTED: Discussion / Decision <br />LEAD STAFF: Bryan Elliott, Zack DeHaven, Patti Stacey, Kady Porterfield <br />RECOMMENDATION: Timely resolution of the funding shortfall is critical to the <br />successful delivery of the County Grandstand Replacement Project. The current project <br />schedule is tightly sequenced, and any delay in confirming a funding approach will <br />materially impact the ability to meet the planned delivery date. The project cannot sustain <br />prolonged uncertainty or extended decision timelines without incurring cost escalation, <br />contractual risk, and potential schedule slippage. <br />BRIEFING SUMMARY:. Multiple change orders have been issued on the County <br />Grandstand Replacement Project, resulting in increased projected costs. Based on current <br />staff estimates, the project is expected to exceed available funding by approximately <br />$750,000. <br />As a result, the County Grandstand Replacement Project is facing a funding shortfall that <br />must be addressed in order for the project to proceed as planned. Finance is presenting <br />three options for Board consideration, each with distinct financial and strategic <br />implications. <br />Reduce Project Scope to Essential Elements Only <br />This option would address the funding shortfall by reducing the overall scope of the <br />project and removing components that are not considered essential to core functionality. <br />While this approach would allow the project to proceed within existing financial limits <br />and avoid the need for additional funding sources or reserve reallocations, it would likely <br />result in a final facility that does not fully meet the expectations of stakeholders or the <br />public. A reduced scope may also limit the long-term value, usability, and community <br />impact of the project. Finance does not recommend this course of action. <br />Reassess and Utilize County and Stakeholder Reserves <br />Under this option, the County would reassess available County and stakeholder reserves <br />to fund the identified shortfall. This approach would allow the full project vision to be <br />realized and maintain the current structure and range of stakeholder participation. While <br />this option maximizes the anticipated community, operational, and economic benefits of <br />Page 1 of 2 <br />Auditor "Study Session Staff Report", 1/26/2026 <br />