Staff Report_Airport WSDOT_Grant_Match

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J-U-B Agreement for Professional Services Attachment 1A – Detailed Scope of Work Page 1A-2 SCOPE OF SERVICES BY J-U-B J-U-B’s Services under this Agreement are limited to the following tasks. Any other items necessary to plan and implement the project, including but not limited to those specifically listed in PART 3, are the responsibility of CLIENT. Task 010: Project Initiation Conduct a Pre-Design meeting with CLIENT and FAA via teleconference. The meeting will be held to determine the project scope elements. The FAA Predesign Conference Checklist will be the guide for project discussions. Minutes of the Predesign meeting will be compiled and forwarded to the FAA and CLIENT. Assist the CLIENT with Project Scope development and initiation. J-U-B will prepare a Scope of Services narrative and detailed description of all work tasks for CLIENT and FAA review and approval. Discuss review comments and revise accordingly. Prepare a listing of work tasks in a spreadsheet with person-hours, hourly rates, expenses, and costs based on the Scope of Services. This spreadsheet will be used for both J -U-B and the Independent Fee Estimator (IFE). J-U-B shall prepare a detailed cost proposal on the spreadsheet, based on estimates of work to accomplish the Scope of Services. Provide the CLIENT and the Independent Fee Estimator (IFE) with the blank person-hour spreadsheet, Scope of Services, Project Layout Map, and overall concept level project estimate. A teleconference will be held with the IFE CONSULTANT only if specific clarifications are needed on the proposed project Scope of Services. The CLIENT may be on the phone call and costs must not be discussed. J-U-B shall assist the CLIENT with Record of Negotiations documentation. Prepare an Agreement for Professional Services for submittal and review by the CLIENT and FAA, including the FAA Professional Service Agreement Checklist. The Agreement shall be comprehensive in description of services and responsibilities of all contract parties. Assist CLIENT with preparation and submittal of an FAA Grant Application for Federal Assistance for the project, including estimated project costs, drawings, and a schedule for FAA submittal prior to beginning of the project. Assist CLIENT in the submittal of FAA Sponsor Certifications. These include the “Selection of Consultants”, “Project Plans and Specifications”, “Drug Free Workplace”, “Equipment/Construction Contracts”, “Disclosure Regarding Potential Conflicts” and “Construction Project Final Acceptance”. Provide Project Management during this phase (approximately 4-month duration) including CLIENT, FAA, State Division of Aeronautics, and J-U-B team communication and coordination; monthly invoicing; project planning; regular monitoring of project status, budget, and schedule; on- going document handling and filing. Attend two (2) meetings with the Airport manager (assume one at J-U-B office and one at airport) during this phase of the project in order to keep management and County abreast of the progress of the project. Assist CLIENT in preparation and processing of bi-monthly Request for Reimbursement (RFR) by submitting data as required. It is anticipated that J-U-B will prepare and process one (1) set of RFR ‘packages’ on behalf of the CLIENT for this phase of the project. J-U-B will provide documentation of costs for CLIENT review including invoices and reimbursing spreadsheets. J -U-B will complete the RFR using the Delphi System upon receiving authorization from CLIENT. Task 020: Design Investigate the proposed job site at the Airport. Allow civil design personnel to become familiar with the proposed job site. Take photographs, perform a visual survey of the pavement areas, and otherwise document findings of visit. Take a survey of the airport and sample the pavement areas to quantify the cracks that will have to be filled during the project.