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INSURANCE RESPONSIBILITY The successful bidder will be responsible for the equipment and shall properly insure the equipment during transit and until KVEC accepts the equipment in writing. Bidder will also be required to obtain proof of insurance under the requirements shown in Attachment C that will cover the installation and services under the Contract. CONSIDERATION AND PAYMENT The Contract will set forth the agreed upon price to be paid by KVEC. Payment will be made net thirty (30) days after receipt by KVEC of invoice and completed W-9 IRS Form from the seller. KVEC’s tender of payment by check is sufficient. No charges for shipping, handling, packaging or insurance will be allowed unless stated in the Contract. FAILURE TO PROMPTLY EXECUTE CONTRACT If the successful Bidder fails or refuses to sign and deliver the Contract, including the attached proposed contract conditions and the necessary insurance within fifteen (15) calendar days of contract award, KVEC may cancel the award to that Bidder and award to the next lowest responsible and responsive bidder meeting the bid specifications and the original low bidder shall have no recourse against the Agency. BID INSTRUCTIONS Proposals must be submitted by mail, email, delivery service or personal delivery and received by KVEC by the date and time specified in the Proposal Solicitation. Late Proposals will not be considered. Proposals may not be submitted via fax. If the Proposal is made by a corporation, the official corporate name shall be given, and the Proposal shall be signed by an authorized officer of the corporation, and the corporate seal affixed. If the Proposal is made by a partnership, the official name as it appears on the Assumed Name Certificate shall be given and the Proposal shall be signed by a partner. If the Proposal is made by a sole proprietorship, the Proposal shall be signed by the individual owner. REQUIRED FORMS All submittals must include a fully completed Form A and Form B (at the end of the Bid Packet) which are signed by a duly authorized officer or employee. COVER LETTER The submittal must include a cover letter with the following: a. Statement that the Proposals are applicable for 120 days from the submittal deadline. b. Commitment of Vendor to carry out all provisions of the RFP if selected by the Agency. c. Statement that all information in the entire submittal, including all forms and supplemental submittals, are included and are accurate and factual. COSTS FOR PREPARATION OF PROPOSAL The Bidder is responsible for all costs associated with the preparation of a proposal. None of these costs will be the responsibility of the Agency.