Resolution 2014-028 Consolidated Lodging Tax Advisory Committee Interlocal Agreement

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1. Purpose. The purpose of this Agreement is to set forth the respective responsibilities of the Cities of Ellensburg, Roslyn, and Cle Elum and Kittitas County regarding the provision for a consolidated lodging tax grant process. 2. Scope of Activities. The Municipalities will implement as soon as reasonably feasible the process for consolidating the lodging tax application and review process as set forth in the "Consolidated Lodging Tax Grant Process Proposal," as described in Subsections A through G of this Section of the Interlocal Agreement: A. Consolidated Application. The Chairperson from each Lodging Tax Advisory Committee ("LT AC"), or jurisdictional appointees if there is no L T AC, will review existing applications and draft a consolidated application, including instructions for applicants, which will include the pre-activity reporting requirements as set forth in RCW 67.28.1816(2)( a)-(b). The draft consolidated application will be forwarded to each municipality's LTAC (or other appointees if there is no LTAC) for review and comment. The final consolidated application will be sent for approval by the legislative bodies for the Municipalities. After approval, applicants for lodging tax grants will be required to submit applications to the County for distribution. B. Coordinated Schedule. The schedule for application deadlines, review and awards will be coordinated by the Municipalities. C. Coordinated Funding. Each participating municipality will decide annually prior to the application acceptance period on its authorized level of funding which will be made available for lodging tax grants. Considerations by each municipality may include how much tax is collected or anticipated to be collected that year, any outstanding obligations related to the lodging tax fund, any available lodging tax fund balance, or any other use of the lodging tax funds not related to grants for local events and project. The funds provided by each municipality will be noticed publicly for award consideration, and each municipality providing funding for the coordinated process shall be guaranteed grant awards will be made for applications that will directly impact that jurisdiction in an amount equal to or greater than the funding level which has been committed (subject to qualifying applications). D. Streamlined Application Review and Award Process. Lodging tax grant applications will be processed as follows: 1) Categorize appIicatiol~. Applicants may apply for one or both funding categories. Applications will be categorized as follows: a) New Projects/Events. This category is for applications from events/projects which are within the first four (4) years of existence. Applications may also be considered in this category for established projects/events which have previously received funding but are proposing a new or expanded project/event which will increase tourism as part of an ongoing project/event. Consolidated Lodging Tax Grant Process Interlocal - 2