R2025-160 - Laserfiche WebLink

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consent for WPAS to access the records, DDD shall not make the records available absent a court order. b) WPAS shall attempt to contact the guardian to obtain consent. Unless an emergency exists, then WpAS shall contact the standby guardian if one has been designated. If no standby guardian is appointed and the guardian is unavailable, and WPAS determines that the DDD consumer is at risk of serious injury or death, DDD shall make the records available to WPAS to review. D. WPAS staffmay review the requested records wiftin normal business hours in the building or room in whibh such records-are provided. A DDD employeemay r-emain in the room 'Jhile the records are viewed. Under no circumstances may WPAS staff remove the original records, or any part thereof, from the room where they are viewed' E. WPAS agrees to reimburse DDD for the costs of copies at the same rate charged for public disclosure requests, cunently $.15 per page. When feasible, copies will be provided bn th" day the copils are reqtrested, Iflhaa is not possihle, DDD will make the copies available within 10 days of the request. F. WPAS shall iequest euardian information or access to DDD consumerrecords of the OOO Regional Administoitor of the region in which the DDD consumff resides. Thereafter, their contact regarding that DDD consumer shall be the regional administrator, or his or her designee. DpO sn* provide WPAS a list with contact information for purposes of access io records. DDD agiees to update that list at least annually. G. In order to access DDD records, WPAS will send a written request directly to the DDD Regional Administrator or designee in custody of th-e reco-rds. In the^request,-WPAS will identl8, the individual whose records it seeks. WPAS need not identifu the individual by name, 6ut must sufficientiy identify the individual so that the person reviewing the request can determine whose records are being sought. V/PAF will_ specifv.which records it *ants and for which time periods. WPAS will also indicate that it has received a complaint concerning the individual 3o that it has probable cause to believe the individual has suffered abuse or n-eglect. WPAS need not furth-er specifr the nature of the complaint nor who made the complaint. H. In the event DDD denies access to records pwsuant to a request, WPAS staff may request thatthe derual be in vwiting and include the reason for the denial. I. WPAS will limit its request to records it considers necessary to accomplish investigation. DDD may request that WPAS specifically identifr the recotds that it seeking if the request is too broad or voluminous. 0utreach. A. A1l individuals with developmental disabilities shall have access to WPAS staff for the purpose of obtaining information about their legailglp3rnd self-advocacy. WPAS staff snail O,i allowed to englge in infomral discussiols with DDD r,iorlsuursrs wlro wish tu spcak to them out of the presence of DDD employees in an area that affords privacy. B. WPAS may hdve regularly scheduled information/training sessions for DDD consumers and parentVguardians/family members regarding ylAS' services and individual rishts. DDD erirployees may attend ouheach and scheduled information sessions only with advance written permission of WPAS staff. rts is yI. COMMLTNITY ACCESS AGREEMENT