R2025-160 - Laserfiche WebLink

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Removable media (e.9. floppies, USB flash drives, portable hard disks) excluding optical discs Degaussing sufficiently to ensure that the Data cannot be reconstructed, or Phvsicallv destrovino the disk Paper documents with sensitive or Confidential lnformation Recycling through a contracted firm, provided the contract with the recycler assures that the confidentiality of Data will be protected. Paper documents containing Confidential lnformation requiring special handling (e.9. protected health information) On-site shredding, pulping, or incineration Opticaldiscs (e.9. CDs or DVDs)lncineration, shredding, or completely defacing the readable surface with a coarse abrasive Maonetic tape Deqaussinq, incineratinq or crosscut shredding 9. 10. DSHS Central Contract Services 1 769CS County Agreement (05-06-2025) Special Terms and Conditions Notification of Gompromise or Potential Gompromise. The compromise or potential compromise of DSHS shared Data must be reported to the DSHS Contact designated in the Contract within one (1) business day of discovery. lf no DSHS Contact is designated in the Contract, then the notification must be reported to the DSHS Privacy Officer at dshsprivacyofficer@dshs.wa.gov. Contractor must also take actions to mitigate the risk of loss and comply with any notification or other requirements imposed by law or DSHS. Data shared with Subcontractors. lf DSHS Data provided under this Contract is to be shared with a subcontractor, the Contract with the subcontractor must include all of the data security provisions within this Contract and within any amendments, attachments, or exhibits within this Contract. lf the Contractor cannot protect the Data as articulated within this Contract, then the contract with the sub- Contractor must be submitted to the DSHS Contact specified for this contract for review and approval. Page 26