2025-10-09-budget-meeting-supporting-documents

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TREASURER EXCLUDING INVESTMENT: $810,756 4 Personnel Change RequestsNo Capital Expenditure Requests General Fund and M&O Current Department Staffing Overview NARRATIVE (OPTIONAL): Number of FTEs in the Department-7 including Elected Official Staffing Structure/Workload Distribution-1 Elected Official,1 Chief Administrator,1 Finance Position Requested Officer,4 Accounting Assistant III's. Reclassify the four Accounting Assistant III positions to one Accountant I and three Explanation of Why Existing Resources Are Insufficient—this is a reclassification to align the Accountant II's. accounting positions within the county.In 2023,the staff consisted of 8 members.With the inadvertent loss of the Accounting Assistant position in the 2024 budget cycle,I was asked to Context of the Request redistribute the work of that position among the rest of the staff,thereby increasing each staff Reclassification. member's workload,rather than reinstating the lost position. The Treasurer's Office is responsible for complex accounting and financial tasks equal to the Accountant series job descriptions.The Treasurer's office serves as the bank of the How would this position add value to County operations,services,or strategic goals? county,ensuring that County and Jr.Taxing District funds are deposited and safeguarded. The reclassification aligns the Treasurer's office finance staff with the rest of the county They perform a variety of duties,including daily auditing,cash flow management,complex finance staff. bookkeeping,and financial support to all departments and junior taxing districts in Kittitas County.The Treasurer's office ensures that all taxes and assessments levied are collected. What potential impacts or challenges could arise if this request is not approved? Considering the complexity of the tasks performed by the Treasurer's office and the Retaining staff. anticipated savings in the Treasurer's personnel budget due to recent vacancies and other reorganization,it is requested that we be authorized to reclassify the Accounting Assistant Have alternative solutions or strategies been considered to meet this need without III positions from Accounting Assistant III to either Account I,II,or III,Step 1. adding a new position? Proposed Funding Source Yes,the Treasurer's office has adapted to the reduction in staff and has learned to take on (Include fund name,revenue source if applicable.) more work,completing the tasks of eight now as seven,as we understand the county's budget 001—general fund is stressed.We continue to find ways to streamline workflows to save money,as well as 122—Treasurer M&O fund:80%of one Accounting Assistant's salary comes from the 122 identify department expenses that can be charged to other fee-based Treasurerfunds,thereby fund reducing stress on the general fund. *Notes: 100%of the Finance Officer's position is from the 121 fund. If approved,howwiR success or effectiveness of this position be measured? 10%of the Treasurer's salary is from the 121 fund. Staff retention.The Treasurer's office has often served as a training ground for up-and-coming The salary of the Chief Admin.position was reduced with the transition from Lisa to Jane, accountants and finance professionals.Having a more competitive salary would provide staff resulting in savings. with a wage competitive with those in like fields without requiring them to seek new -Salary savings for vacant accounting position—moved from Step 3 to Step 1.Filling employment. October 2025 after a two-month vacancy.