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<br />HCA Contract No. K5885-04 Page 2 of 13 <br />4. Section 3.4, Invoice and Payment is revised to make minor updates and incorporate additional <br />detail regarding cost reimbursement payment requirements. Section 3.4, Invoice and <br />Payment, now reads as follows: <br />3.4 INVOICE AND PAYMENT <br />3.4.1 In order to receive payment for services or products provided to a state agency, <br />Contractor must register with the Statewide Payee Desk at https://ofm.wa.gov/it- <br />systems/statewide-vendorpayee-services/receiving-payment-state. <br />3.4.2 Invoices must describe and document to the HCA Contract Manager’s <br />satisfaction a description of the work performed, the progress of the project, and <br />fees. All invoices and deliverables will be approved by the HCA Contract <br />Manager prior to payment. Approval will not be unreasonably withheld or delayed. <br />3.4.3 If expenses are invoiced, invoices must provide a detailed breakdown of each <br />type. Expenses of $50 or more must be accompanied by a receipt. <br />3.4.4 Invoices must be submitted using the A-19 Invoice Voucher form to <br />rachel.meade@hca.wa.gov with the HCA Contract number in the subject line of <br />the email. Invoices must include the following information, as applicable: <br />a. The HCA Contract number; <br />b. Contractor name, address, phone number; <br />c. Description of services; <br />d. Date(s) of delivery; <br />e. Net invoice price for each item; <br />f. Applicable taxes; <br />g. Total invoice price; and <br />h. Any available prompt payment discount. <br />3.4.5 HCA will return incorrect or incomplete invoices for correction and reissue. <br />Payment will be considered timely if made within thirty (30) calendar days of <br />receipt of properly completed invoices. <br />3.4.6 Upon expiration of the Contract, any claims for payment for costs due and <br />payable under this Contract that are incurred prior to the expiration date must be <br />submitted by the Contractor to HCA within sixty (60) calendar days after the <br />Contract expiration date. HCA is under no obligation to pay any claims that are <br />submitted sixty-one (61) or more calendar days after the Contract expiration date <br />(“Belated Claims”). HCA will pay Belated Claims at its sole discretion, and any <br />such potential payment is contingent upon the availability of funds. <br />5. Section 3.7, Incorporation of Documents and Order of Precedence, is amended to reflect the <br />changes made with this amendment and now reads as follows: <br />3.7 INCORPORATION OF DOCUMENTS AND ORDER OF PRECEDENCE <br />Each of the documents listed below is by this reference incorporated into this Contract. <br />In the event of an inconsistency, the inconsistency will be resolved in the following <br />order of precedence: