Laserfiche WebLink
<br />Page 2 of 2 <br />Information Technology “Study Session Staff Report”, 4/28/2025 <br />• Improved Content Management: Empowering departmental staff to directly <br />manage and update their web content, improving accuracy, timeliness, and <br />reducing IT workload. <br />• Enhanced User Experience (UX): Implementing modern UX principles to <br />simplify navigation, placing high-demand services and user interactions <br />prominently, reducing barriers to public engagement. <br />• Flexible Design and Multi-site Architecture: Allowing departments to <br />customize their web presence in alignment with their unique communication <br />needs, enhancing user satisfaction and service effectiveness. Umbraco's multi-site <br />architecture ensures cohesive branding while enabling tailored departmental <br />theming. <br />• Technical Familiarity and Customization: Our IT staff is familiar with the <br />underlying coding languages on which Umbraco is built, allowing internal <br />capabilities to develop custom modules and components as needed, ensuring <br />long-term flexibility and adaptability. <br />• Strategic Alignment with Intranet Redevelopment: Replacing both the public <br />website and intranet offers efficiencies, cost savings, and technological cohesion. <br /> <br />FISCAL IMPACTS: <br />We do not have any firm quotes at this time, but we are confident that the initial build <br />costs will be between $150K and $200K. We have budgeted $100k in the ET Fund for <br />year 1 of this project. We are assessing the feasibility of the new site being hosted in the <br />Cloud so there will be continued cost, yet to be determined. <br /> <br /> A notable consideration is the availability of grant funding from one highly motivated <br />department, representing approximately 25% of anticipated project costs. Although <br />appealing, the grant's short usage timeline introduces risks of expedited decisions, which <br />may adversely affect the long-term sustainability and success of the project. We are <br />investigating other ways that the grant may aid the project success that are not directly <br />related to website construction. <br />ATTACHMENTS: <br /> <br />Legal consultation? No <br />Finance consulted? Yes