Interagency Agreement between KC and DNR Final

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UUUUOIIyl I CI IVCIUFIC ILl. r%L)%'r10r U•t-L! 10--t 1 I-OL00-GULLI,G:JOUCr / reimbursement procedures to Kittitas County Public Health Department for providing such single resources, equipment material and/or services. Dispatches under this agreement are limited to the State of Washington, unless the single resource is rostered on a Pacific Northwest Incident Management Team (IMT) type 1, 2 or 3. 2.0 Scope of Work. The Kittitas County Public Health Department shall furnish the necessary personnel, equipment, material and/or services and otherwise do all things necessary for or incidental to performing work set forth in the Exhibit A — Scope of Work. 3.0 Period of Performance. The period of performance under this contract will be from July 14, 2025, or date of execution, whichever is later, through December 31, 2026. 4.0 Payment. Pay for services shall be based on the rates and terms described in Exhibit A — Scope of Work, Exhibit B — Payment Requirements. 5.0 Billing Procedures. Kittitas County Public Health Department shall submit reimbursement requests to DNR within 120 days of demobilization from each incident. Invoices shall be submitted according to the process outlined in the Exhibit B — Payment Requirements. Payment for reimbursement of approved services and other authorized expenses will be made by check, warrant or account transfer within 30 days of receipt of the invoice. Upon expiration of the Agreement, invoices shall be paid, if received within 30 days after the expiration date. However, invoices for all work done within a fiscal year must be submitted within 30 days after the end of the fiscal year. Each invoice submitted to DNR shall include information needed by DNR to determine the exact nature of all expenditures and completed work. At a minimum, each invoice shall specify the following: A. Agreement number 93-109538 B. The total number of hours worked for the employee C. The total amount of taxes (if any) D. Any other relevant information. E. The total invoice charge. 6.0 Records Maintenance. The Kittitas County Public Health Department shall maintain books, records, documents and other evidence, to sufficiently document all direct and indirect costs incurred by the Kittitas County Public Health Department in providing the services. These records shall be available for inspection, review, or audit by personnel of the DNR, other personnel authorized by the DNR., the Office of the State Auditor, and federal officials as authorized by law_ The Kittitas County Public Health Department shall keep all books, records, documents, and other material relevant to this Agreement for six years after agreement expiration. The Office of the State Auditor, federal auditors, and any persons authorized by the parties shall have full access to and the right to examine any of these materials during this period. Records and other documents in any medium furnished by one party to this agreement to the other party, will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose this material to any third parties without first notifying the furnishing party and giving it a reasonable opportunity to respond. Each party will use Agreement No. 93-109538 Page 2 of 11 Form update date: 22.06.15