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Commissioner Wachsmith expressed his appreciation in securing a sponsor to help with cost <br />control. <br />A question was presented if the quote includes Shady Acres. It does not as that area is in <br />decent condition. <br />Both Commissioners are supportive of the budget reallocation. <br />5. Fair and Rodeo Grounds Prep Updates: Commissioner Osiadacz brought up the roof of <br />the pool (owned by City of Ellensburg) being a possible concern — do we need a buffer in <br />case the roof shingles come off? Porterfield will check in with the City. <br />Many projects are underway to prepare for the upcoming Fair and Rodeo. The Rodeo Board <br />is making progress on the expansion of the VIP Room in Western Village, as well as <br />enhancing and beautifying Yakama Village. Meanwhile, the Top Hands have been busy with <br />painting efforts and have completed roof installations on the new stalls purchased last year. <br />Grant work — the sound system repair and upgrade for Bloom and the barns will be starting <br />next week. Porterfield negotiated that any cost overages would be considered a sponsorship. <br />The remaining sections of the old white track fence have been removed by the KVEC crew <br />and are being replaced with a durable panel fence and are being painted to match the other <br />fencing. <br />Work is also being planned on the North Lot to improve the experience for Premium Parking <br />patrons. This includes leveling the area and removing large rocks. Simultaneously, our team <br />is finishing up rock picking in the Rodeo Arena in preparation for the Jr. Horse Fair, which <br />begins August 14. <br />Asphalt repairs will be completed this week in front of the Expo Halls and South <br />Grandstands to ensure the area is ready ahead of Jr. Horse Fair. We've adjusted our <br />remaining project schedule to avoid any conflicts during this time. In early August, the barn <br />sound system will be replaced and repaired (funded through our Law and Justice grant). <br />The volunteer fairgrounds committee has been diligently working on grounds beautification <br />projects, especially in front of the main buildings and flower gardens. There will he bike <br />racks at both the main gate and the 81h Ave entrance. One of the wooden walls at the fair <br />board patio was unfortunately hit by a vehicle — repairs are ongoing. <br />6. Service Provider Updates for System Repairs: Porterfield met with the Budget and <br />Finance Director to review potential budget amendments in light of ongoing, unplanned <br />repairs and maintenance needs across facility systems. A main area of concern is the fire <br />protection system, where inspections have identified additional deficiencies and areas of non- <br />compliance requiring corrective action. <br />The Event Center Director engaged McKinstry to service its HVAC systems following the <br />County Maintenance Department's decision to no longer provide support for these systems. <br />This decision aligns with the County Maintenance Director's recent move to contract <br />McKinstry for similar work at the courthouse and other County facilities. <br />2025-07-28 MINUTES 2 <br />