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Attachment A Federal Grant Terms and ! Coh ditions lr I PROHIBITION OF TEXT MESSAGING AND EMAILING WHILE DRIVING DURING OFFICIAL FEDERAL CJNAruT BUSINESS Federal grant recipients, sub recipients and their gr"nt p"r.innel are prohibited from text messaging while driving a government owned vehicle, or while driving their own privately owned vehicle during official grant business, or frpm using governmgnt supplied electronic equipment to text message or email when driving. Recipients must comply with these conditions under Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," Oclober 1, 2009. MEMORANDUM to ED GRANTEES REGARDING THE USE OF GRANT FUNDS FOR CONFERENCES AND MEETINGS i i You are receiving this memorandum to remind you that grantees must take into account the following factors when considering the use of grant funds for conferences and meetings: . Before deciding to use grant funds to attend or host d meeting or conference, a granteeshould: i Io Ensure that attending or hgsting a conferencq or meeting is consistent with its approved application and is reasonable and nlecessary to achieve the goals and objectives of the grant; o Ensure that the piimary purpose of the meeting or conference is to disseminate technical information, (e.g.,l provide information on specific programmatic requirements, best practices in a particularfield, ortheoretical, empirical, or methodological advances rhade in a particulai field; conduct training or professional development; plan/coordinate the work being done under the grant);and io Consider whether there are more effective or efficient alternatives that can accomplish the desired resi-rlts at a lower cost, for example, using webinars or video conferencing. l. Grantees must follow all applicablg statutory and regulatory requirements in determining whether costs are reasonable and;necessary, especially the Cost Principles for Federal grants set out at 2 CFR Part 200 Subpart E of the, "Uniform Administrative Requirements, Cost Principles, and Audit Requiremehts for Federal Awards." ln particular, remember that:o Federal grant funds cannot,be used to pay for alcoholic beverages; ando Federal grant funds cannot be used to pay for entertainment, which includes costs for amusement, diversion, and social activities.. Grant funds may be used to pay for the costs of attending a conference. Specifically, Federal grant funds may be used to pay for conference fees and travel expenses (transportation, per diem, and lodging) of grantee employees, consultants, or expeds to attend a conference or meeting if those expenses are reasonable and necessary to achieve the purposes of the grant. io When planning to use grant funds for attending a meeting or conference, grantees should consider how many people should attend the meeting or Page 1 of 2 Contracl#20250725 Attachment Kittitas County Public Health Department A - Federal Grant Terms and Conditions between OSPI and