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METHOD OF PAYMENT <br /> Payment shall be made on a reimbursable basis for costs or obligations. Eligible costs incurred by <br /> the DISTRICT will be considered to have been paid by the DISTRICT under this contract at the <br /> time the DISTRICT seeks reimbursement from the COUNTY. No payments in advance of or in <br /> anticipation of goods or services to be provided under this agreement shall be made by the <br /> COUNTY. The DISTRICT must fully comply with BILLING PROCEDURES to be eligible for <br /> reimbursement. <br /> BILLING PROCEDURES <br /> The DISTRICT shall submit monthly invoices in the form and manner identified by the <br /> Conservation Commission to the County's VSP Contract Manager: <br /> Zack DeHaven, Budget& Finance Director <br /> Kittitas County Auditor <br /> 205 W 5th Ave. Suite 105 <br /> Ellensburg WA 98926 <br /> Invoices for payment shall be submitted monthly. An invoice shall be submitted regardless of <br /> whether work has been performed on the project, this is considered a "No Activity" Invoice. A time <br /> summary for staff costs, including compensation or billing rates, shall be attached. <br /> Individual time records will be kept available at the DISTRICT for review, in accordance with the <br /> Secretary of State's document retention schedule of the Secretary of State archives. A copy of <br /> any contractor invoices, or other receipts will be attached to the billing. <br /> Payment to the DISTRICT for approved and completed work will be made by the COUNTY <br /> monthly upon receipt of the invoice for reimbursement. <br /> Final Request for Payment: The DISTRICT must submit final requests for compensation during <br /> the current fiscal year no later than July 10th after the end of the current fiscal year. Failure to <br /> comply with this timeline may result in denial of any such claim. <br /> ELIGIBLE COSTS <br /> Eligible costs are limited to those listed below: <br /> • Salaries and benefits, 25% indirect of salaries and benefits is allowed on DISTRICT <br /> personnel or any subcontractor personnel designated by the DISTRICT to qualify for <br /> indirect costs. <br /> ■ Travel, including mileage and per diem for program staff, consistent with state law. <br /> Travel and expenses paid directly to work group participants is not allowed. <br /> ■ Meeting rooms and light refreshments for working meetings. If light refreshments will be <br /> provided for meetings a Meeting Expense Authorization form needs to be approved prior <br /> to the purchase of the refreshments and approved by an authorized signatory. Light <br /> refreshments are defined as: an edible item that may be served between meals, for <br /> example, doughnuts, sweet rolls, and pieces of fruit or cheese. A list of meeting attendees <br /> and an agenda are also required to be eligible for reimbursement. <br /> ■ Facilitation, reports, studies, research and document preparation, which may be <br /> accomplished through either staff efforts or qualified contractors. Contractor services shall <br /> conform to ordinary billing rates and overhead multipliers for the type and location of the <br /> services. <br /> • Copy and printing costs. <br /> VSP Agreement Between the KITTITAS COUNTY CONSERVATION DISTRICT and KITTITAS COUNTY-Page 4 of 17 <br />