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All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable
<br />provisions governing DHS access to records, accounts, documents, information, facilities, and staff.
<br />I. Recipients must cooperate with any DHS compliance reviews or compliance investigations conducted by DHS.
<br />II. Recipients must give DHS access to examine and copy records, accounts, and other documents and sources of information
<br />III. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate
<br />backup documentation to support the reports.
<br />IV. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law,
<br />or detailed in program guidance.
<br />V. Recipients (as defined in 2 C.F.R. Part 200 and including recipients acting as pass -through entities) of federal financial
<br />assistance from DHS or one of its awarding component agencies must complete the DHS Civil Rights Evaluation Tool
<br />within thirty (30) days of receipt of the Notice of Award for the first award under which this term applies. Recipients of
<br />multiple awards of DHS financial assistance should only submit one completed tool for their organization, not per award.
<br />After the initial submission, recipients are required to complete the tool once every two (2) years if they have an active
<br />award, not every time an award is made. Recipients should submit the completed tool, including supporting materials, to
<br />CivilRightsEvaluation@hq.dhs.gov. This tool clarifies the civil rights obligations and related reporting requirements contained
<br />In the DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to DHS. The
<br />evaluation tool can be found at https://www.dhs.gov/publication/dhs-civil-rights-evaIuation-.tool. DHS Civil Rights Evaluation
<br />Tool I Homeland Security
<br />The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension If the recipient
<br />Identifies steps and a timeline for completing the tool. Recipients should request extensions by emailing the request to
<br />CivilRightsEvaluation@hq.dhs.gov prior to expiration of the 30-day deadline.
<br />Article IV - Acknowledgement of Federal Funding from DHS
<br />Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid
<br />invitations, and other documents describing projects or programs funded in whole or in part with federal funds.
<br />Article V - Activities Conducted Abroad
<br />Recipients must ensure that project activities performed outside the United States are coordinated as necessary with,
<br />appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.
<br />Article VI - Age Discrimination Act of 1976
<br />Recipients must comply with the requirements of the Age Discrimination Act of 1975, Public Law 94-135 (1975) (codified as
<br />amended at Title 42, U.S, Code, section 6101 et seq.), which prohibits discrimination on the basis of age in any program or
<br />activity receiving federal financial assistance.
<br />Article Vll - Americans with Disabilities Act of 1990
<br />Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, Pub. L. 101-336
<br />(1990) (codified as amended at 42 U.S.C. sections 12101? 12213), which prohibits recipients from discriminating on the basis
<br />of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and
<br />certain testing entities.
<br />Article Vill - Best Practices for Collection and Use of Personally Identifiable Information
<br />Recipients who collect personally identifiable information (PII) are required to have a publicly available privacy policy that
<br />describes standards on the usage and maintenance of the Pil they collect. DHS defines PII as any information that permits the
<br />Identity of an Individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual.
<br />Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources
<br />respectively. <; ,,I
<br />Article IX - Civil Rights Act of 1964 - Title VI
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