Interagency Agreement DOE and KCPHD PPA

Home Browse Search

uul.Uwy II CI IvtnupC Iu. 4u JOYvu 1-Jf Jr-You/-C70O 1-1 I G I ru'4oJV I J State of Washington, Department of Ecology IAA No. C2500178 Entity Name: Kittitas County Public Health A brief progress report shall be submitted quarterly with each invoice (See Schedule in Appendix B, Statement of Work, Section 11, Table 11.1, Invoicing Schedule). This report should indicate the work completed during the quarter and billed on the invoice, including the type and number of visits conducted, progress on unique program elements, and any other information regarding contract performance that should be brought to ECOLOGY's attention. The Quarterly Progress Report should ONLY include the status of the work conducted during the quarter and NOT include a roll -up of progress to -date since it serves as backup documentation for the expenses included in the quarterly invoicing. See Appendix A, Statement of Work, Section 11, Invoicing. Annual Reports Annual Reports are used to briefly summarize contract status to -date including number of site visits performed, unique program element activities conducted, Technical Assistance target activities conducted, lessons learned, and budget status, progress towards goal of 40% of visits in Overburdened Communities in Washington State. Annual reports shall be provided to ECOLOGY by July 31, 2026, and July 30, 2027. The report shall include two to three "case studies" of a business or organization that benefitted from a PPA site visit. Photographs of the business before and after the visit, showing the beneficial changes should be provided, if possible. The second -year annual report should capture details for the full contract period as ECOLOGY will use these reports to create a biennial report on the Partnership. ECOLOGY will make report templates available on the PPA Partnership SharePoint. ECOLOGY will request, with advanced notice, that PPA CONTRACTORS provide presentations on their case studies at Webinars and/or All -Staff Trainings. Contract Changes Any of the following changes shall be reported to the ECOLOGY PPA Partnership Coordinator within 10 businesses days. • Key personnel changes (staff or manager leaving, new hires, etc.). Changes to key personnel must be documented with updated copies of the key staff table. • Initiation of, or changes to, a subcontract. See Section 18 Subcontractors of the Interagency Agreement for specific information that is required regarding subcontractors. Section 10: Small Change Voucher Program The CONTRACTOR will offer businesses vouchers for the cost of pollution prevention equipment or other recommendations, in accordance with the procedures developed for this voucher program. Payments will be made directly by the CONTRACTOR to the business. Examples of qualifying equipment or costs include but are not limited to; secondary containment, drum covers, drum funnels with lids, infrastructure changes, substitution of less toxic products, and catch basin cleaning. The CONTRACTOR must maintain records for each of their voucher reimbursement payments, and ensure a business is limited to one voucher per calendar year. Each voucher payment will be capped at $500.00 or less. These reimbursements will come from the Small Change Voucher Program budget category (see Appendix B, Budget Detail). Documentation of voucher payments will be submitted to ECOLOGY with the quarterly invoice (See Appendix A, Statement of Work, Section 11 Invoicing for more details). The CONTRACTOR will follow the procedures approved by ECOLOGY and housed on the PPA Partnership SharePoint (Link in Appendix A, Statement of Work, Section 12: Resources). 23 Version 4/14/25 (Access Equity)