WTSC DRE Call Out MOU_2025-27 partially signed

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8. WTSC Termination — This project agreement may be terminated or fund payments discontinued or reduced by WTSC at any time upon written notice to the Contractor due to non -availability of funds, failure of the Contractor to accomplish any of the terms herein, or from any pre -approved changes in the scope or timing of the project. 9. The WTSC will monitor and track the availability of DRE Callout funds. FISCAL RESPONSIBILITY: 1. The CONTRACTOR will seek prior written approval from the WTSC for any single invoice for DRE overtime activities projected to exceed $3,000. 2. Effective July 1, 2025, all contractors invoicing and supporting documentation must be submitted through the WEMS invoicing system. Training and additional information on this process are available upon request from WTSC. Invoices must be submitted no more than 30 days after the last day of the month in which overtime is worked. Invoicing and supporting documents submitted later than the 30-day deadline will not normally be considered for payment but may be considered on a case -by -case basis. The contractor must ensure that any reimbursement being requested is only for call -out and shift extension overtime. The CONTRACTOR will NOT seek reimbursement for on -duty time. Invoicing will include: • A complete and signed invoice Voucher, A19 Form that includes the contracting agency identified as the "Claimant", Federal Tax ID #, agency Statewide vendor # (SWV#) and an original signature of the supervising officer or payroll/finance. • Payment documentation including overtime slips, payroll records, timekeeping reports, receipts, and any other supporting financial documentation. • DRE Request Form showing all pertinent information. For court cases, include proof with the A-19 that the payment relates to a prior MOU overtime agreement. • Failure to submit complete documentation or use the WEMS invoicing system may result in delayed processing or payment of invoices. IN WITNESS WHEREOF, PARTIES HAVE EXECUTED THIS AGREEMENT. APPROVED/DISAPPROVED Kittitas County Sheriffs Office (Agency) (Date) Washington Traffic Safety Commission (Date) Clay Myers, Sheriff Contracting Agent Title & NAME (print/type name) dAetov !2 " t j (Signatur Please return this signed form by email to: Penny Rarick p ra rick(a,wtsc. wa.gov Washington Traffic Safety Commission Attn: Penny Rarick PO Box 40944 Olympia, WA 98504 page 2 of 2 MOU DRE Program 2025-2027 (05/2025)