TRAC Data Policy of 8_28_2023 - Laserfiche WebLink

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TRANSACTION RECORD ANALYSIS CENTER DATA POLICY Effective: 8/28/23 Each query under this policy or a related MOU constitutes a continuing representation by the User and warranty by the User's agency that the request complies with this Policy and that the collection, use, disclosure, and/or access of or to the Data will also comply with its terms. Users shall limit the Data they obtain to that which is immediately necessary in connection with the specific matter prompting the query, such as by using all reasonably available data to narrow the query. Users shall immediately destroy documents or summaries returned by their queries that contain Data not of immediate value for that specific query. Users will not export data outside of the TRAC other than as necessary concerning specific cases. Any Data or information derived from Data that is duplicated, transferred, acquired, or otherwise removed from TRAC by Users and maintained outside of TRAC shall be subject to the terms of this Policy. Users shall not input, alter, edit, add, delete, or otherwise change Data in TRAC in a way that would affect the accuracy or integrity of the Data. Users shall not share, disclose, or otherwise provide Confidential Information or access to Confidential Information to any third party, except other authorized Us er r-auto-th-e e nt-re-quir-ed-by-lazy onfWential_informztionra-s-useALherein-is_describedAs personally identifiable information ("PII") that can be used to distinguish an individual's identity, including name, date of birth, telephone number, social security number, home address, driver's license/identification number or email address. Users shall comply with the Settlement Agreement, Settlement Agreement Amendment, and Order Approving Amendment to the Settlement Agreement. 5. Networking and Notification TRAC will maintain information concerning User queries, including information from access screens and information in the accessed Data files searched, retrieved, or both. 6. TRAC Users. Individual Users will complete an application and be assigned a user password for access to TRAC. TRAC expressly reserves the right to reject or deny any individual User applications with or without cause. TRAC shall keep a list of all Users that access the System. TRAC shall update the list within 24 hours of accepting an application from a new User and after receiving notice that a User's access to the System has been revoked. Users agree to retrieve Data subject to the search limitations contained in this document and to use, disclose and/or access Data only as consistent with their legal authority, only on a need -to -know basis, and only for the identification, investigation, or prosecution of reasonably possible or actual violations of law that relate to the AML Purposes. Users shall securely destroy documents or summaries that contain Data upon determining that such documents or summaries are not relevant to reasonably possible or actual violations of law that relate to AML Purposes. 7. Auditing TRAC may perform audits to ensure the proper handling of the Data, including to protect the privacy, confidentiality, and security of the Data, and the civil liberties of the data subjects, and to ensure compliance with this Policy. Upon request, User agencies agree to supply TRAC with a sanitized report on the status of cases in which inquiries were made (subject to delays in production consistent