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Reimbursement Procedures <br />A. The Contractor shatlsubmit backup for services due once a month, which shatl be <br />emaited to Katie Odiaga, Kittitas County Pubtic Heatth Department, at <br />katie.od i a ga@co, l<jttjtas.wa, us. <br />B. Att backup must be submitted by the last day of the month fottowing the catendar <br />month in which services were detivered. <br />C. The Contactor must provide adequate backup documentation to support each <br />reimbursement request. This incl.udes a generaItedger from the financial <br />accounting system detail.ingtransactions and expenditure dates for attowabte <br />activities within the period of performance. Payrol,texpenses must show hourty rate, <br />number of hours, totaI pay, and project code. Benefits can be one tine item but <br />shoutd inctude project code. Non-payrott direct expenses must inctude a copy of <br />the receipt or payment invoice. Direct client expenses where there is no invoice or <br />receipt must inctude the check number or voucher number for etectronic payments <br />used to process the payment. Any costs paid for via the program support pool must <br />show the amount bitted and be in accordance with the program support pool rates <br />on fite with the Kittitas CountyAuditor's Office. Quarterty, the Countywitt request a <br />sampl,ing of pool. invoices and test them in accordance with the pool, rates to ensure <br />compliance. The County reserves the right to request additionat invoices at any time <br />if noncomptiance is suspected. Payments to subcontractors must be tisted as a <br />specific [ine item per subcontractor. <br />D. Att invoices must inctude invoice date and an invoice number. <br />E. Al.t invoices must atso be accompanied by an updated Contractor Spending Form, <br />as provided by Kittitas County, to ensure that bitting record keeping matches <br />County records. <br />F. Faiture to submit required monthty detiverabte reports as outlined in Exhibit A: <br />Scope of Work may resutt in detayed reimbursement payments or deniaI of <br />invoices. <br />G. Kittitas County is not Liabte for services provided untess the backup documentation <br />is received on time or prior arrangements are agreed to in writing signed by the <br />County. <br />H. ln no event shatt payments under this agreement totat more than $499,109.39. <br />Kittitas County ProfessionaI Services Agreement <br />Page18ot22