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LT-2025-007 ELLENSBURG DOWNTOWN ASSOCIATION <br /> <br />_______2025 County Lodging Tax Funding Agreement Page 2 <br /> <br /> <br />b. Services/Expenses that are reimbursed must be dated during the current year and final date <br />to submit reimbursements requests is JANUARY 10, 2026, BECAUSE THIS IS A SATURDAY, <br />THE REQUESTS WILL BE ACCEPTED UNTIL MONDAY, JANUARY 12, 2026 BY 5 P.M, after <br />this date funds lapse. <br /> <br />c. Requests for reimbursements must be submitted to: <br /> Kittitas County Auditor <br /> Attn: Auditor’s Accounting <br /> 205 West 5th Ave – Suite 105 <br /> Ellensburg, WA 98926 <br /> auditorsaccounting@co.kittitas.wa.us <br /> <br />d. Reporting requirements of your events will be required on prescribed forms from the County <br />Auditor. <br /> <br />e. Contractor is eligible to claim reimbursement for the following items and amounts only: <br />• Translation services (new program) <br />• Promotional items (new program) <br />• Marketing collateral print/production (new program, last done in 2017) <br />• Entertainment <br />• Photography/videography (new element of our programming) <br />• Reporting/analytics tools (New element of our programming) <br />• Event rentals/support vendors <br />• Radio/print/digital/social advertising (New element, not done holistically since 2017) <br />• Employee travel and training (New program) <br /> <br />f. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (e) and <br />is further expressly denied funding for the following items as requested in the application as <br />defined in Section 1(a): N/A <br /> <br />g. Contractors requesting reimbursement for event-specific expenses shall submit all claims as <br />no more than two reimbursement requests with supporting documentation at the conclusion <br />of the event. <br /> <br />h. Contractors must complete the Lodging Tax Reimbursement online training course provided <br />by the County Auditor’s office prior to filing a reimbursement claim. Requests for <br />reimbursement will not be accepted or approved by the County Auditor prior to the training <br />being completed. The training may be found online at the Kittitas County Auditor’s website <br />at the following address: http://www.co.kittitas.wa.us/auditor/default.aspx <br />