Homeland Security Grant Program Agreement

Home Browse Search

of liability. The Subrecipieni shall devetop appropriate maintenance schedules and procedures to ensure the equipment, and supplies as applicable, are well-maintained and kept in good operating condition. vi. The Subrecipient shalldevelop a conlrol syslem to ensure adequale safeguards to prevent loss, damage, and theft of the property. Any loss, damage, or theft shall be investigated, and a report generated and sent to the Department's Key Personnel. vii. The $ubrecipient must obtain and maintain all necessary certificalions and licenses for the equipment. viii. lf the $ubrecipient is authorized ar required to sell the property, proper sales procedures must be established and followed to ensure the highest possible return, For disposition, if upon termination or at the Grant Agreement End Date, when original or replacement supplies or equipment acquired under a federal award are no longer needed for the original project or program or for other activities currenlly or previously supporled by a federal awarding agency, the Subrecipient must comply with the following proeedures: A. For Supplies: lf there is a residual inventory of unusad supplies exceeding $5,000 in total aggregate value upon termination or completion of the project or program and the supplies are not needed for any other federal award, the $ubrecipient must retain the supplies for use on other activities or sell them, but must, in either case, compensate the federal government for its share. The amount of compensation musl be computed in the same manne. as for equipment. B. For Equipment: 1) ltems with a current per-unit fair-markei value of five thousand dollars ($5,000) or less may be retained, sold, transferred, or otherwise disposed of with no further obligation to the federal awarding agency. 2) ltems with a current per-unil fair-market value in exce$s of five thousand dollars {$5,000) may be retained or sold. The $ubrecipient shall compensate the federal awarding agency in accordance with lhe requirements of 2 CFR ?00.313 (e) (2). C. Notify Department Key Personnel to initiate the disposition process by the fedetal awarding agency. ix. Records for equipment shall be retained by the $ubrecipient for a period of six (6) years from the date of the disposition, replacement, or transfer. lf any litigation, claim, or audit is started before the expiration of the six- (6-) year period, the records shall be retained by the $ubrecipient until all litigation, claims, or audit findings involving the records have been resolved, b, The SubreeiBient shall comply with the Department's Purchase Review Process, which is incorporated by reference and made part of this Agreement. No reimbursement will be provided unless the appropriate approval has been received. c. Allowable equipment categories for the grant program are listed on the Authorized Equipment List (AEL) located on the FEMA website at httpgf,[Ualry,femq.qovlqfantslguida lslauthorized: eouiprnentlist. lt is important that the $ubrecipient and any non-federal entity to which the Subrecipient makes a subaward regard the AEL as an authorized purchasing list identifying items allowed under the specific grant program; the AEL includes items that may not be categorized as equipment aecording to the federal, state, local, and tribal definitions of equipment, The $ubreciBient is solely responsible for ensuring and documenting purchased items under this Agreement are authorized as allowed items by the AEL at time of purchase. lf the item is not identified on the AEL as allowable under the grant program, the $ubrecipient must contact the Department Key Personnel for assistance in seeking FEMA approval p{gl to acquisition. DH$"T EMA.HSGP.SHSP"FY24 Page 6 ol 48 Kiltitas County, E25 -224