Homeland Security Grant Program Agreement

Home Browse Search

be submitted on the next scheduled reimbursement due date contained in the Timeline. Any request for a waiver or extension of a due date in the Timeline will be treated as a request for Amendment of the Agreement. This request muei be submitted to the Departflent Key Personnel sufficientlv,,ln advancq of the due date to provide adequaie tirne for Department review and Considerat-ton and may be granted or denied within the Deparlment's sole discretion. h, All work under this Agreement must end on or before the Grant Agreement End Date, and the finat reimbursernent request must be submitted to the Department within the time pertod notated in the Timeline (Attachment F) except as otherwise authorized by either (1) written amendment of this Agreement or (2) written notification from the Department to the $ubrecipient to provide additional time for completion of the Subreoipient's subptoject(s). lf tunds are rrot required, the $ubrecipient shall notify the Department Key Personne[. i, All costs for equipment and supplies must he incurrod, and items received, before the Grant Agreernent End Date, -j, Failur.e{o submittinrely;-accurate; and-complete reportsand'reimbursement requestsasrequired- by this Agreement (including, but not limited to, those reports in the Timeline [Attachment F]) will prohibit the $ubrecipient from being reimbursed untll such reports are submitted and the Department has had reasonable time to conduct its review, k, Final reimburgement requests will not be approved for payment untilthe Subrecipient is current with all reporting requiremonts contained in this Agreement. I, For SHSP and UA$l Subrecipients, a written amendment will be required if the Subrecipient expects cumulative transfers among subproiect totals, as identified in the Budget (Attachment E), to exceed ten percent (107o) of the Grant Agreement Amount- lf a Subreciplont has only one subproject, cumulative transfers among solution areas within the subproject that exceed ten percent (10%) of the Grant Agreement Amount shall require an amendment to this Agreement. Any changes io budget totals nol in compliance with this paragraph will not be reimbursed without approval from the Department. m, For OP$G Subrecipients, any deviatione trom the approved, direct budget categories will require itis n al-federal-a ppr.ovalse nd-possibly-a-written-a mendm e I tt, n. Subrecipients shall only use federal award funds under this Agreement to supplement existing funds and will not use them to replace (supplant) non-federal funds that have been budgeted for the same purpose. The Subrocipient may be required to demonstrate and document that the reduction in non-federalresources occurred for reasons ather than the receipt or expected re'ceipt of federal funds. 3. R_E.PORTING a. With each reirnbursement reque$l, the Subrecipient shalt report how the expendltures, for which reimbursement is sought, relate to the Work Plan (Attaohments D-1, D-2) activities in the format provided by the Department. b. With the finat reimbursement request, the Subrecipient shall submit to the Department Key Personnel a final report (in the format provided by the Department) describing all completed activities under this Agreement, c. The $ubrecipient shall comply with the Federal Funding Accountability and Transparency Act (FFATA) and related OMB Guldance consistent wlth Public Law 109-282 as amended by seotion 6202(aj of Public Law 110-252 (see 31 U.S,C, 6101 note) and complete and return to the Department an Audit Certiflcation/FFAi-A Form. This form is required to be completed once per calendar year, per Subrecipieflt, and not per agreement, The Department's Contracts Office will request the Subrecipient submit an updated form at the beginning of each calendar year in which the Subrecipient has an active agreement. d. To document complianse with the National lncident Management $ystem (NlM$), the Subrecipient shall complete the annual NIMS survey conducted by Washington Emergency Management Division (EMD). I 'i I I DHS-FEMA-H SG P-SH SP.FY24 Page 4 ot 48 Kittitas County, E25-224