Homeland Security Grant Program Agreement

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e. Monitoring aetivities nay include, but are nol limited to; i. Review of financial and performance reports; ii Monitoring and documenting the completion of Agreement deliverables; iii. Documentation of phone calls, meetings {e.9., agendas, sign-in sheets, meeting mlnutes}, e- mails and correspondence; iv. Review of reimbursement requests and supporting documentation to enslre allowability and consistency with Agreement Work Plan (Attachments D-1, D-2), Budget (Attachment E), and federal requirements; v. Observation and documentation of Agreement-related activities, such as exercises, training, events, and equipment demonstrations, and vi. On-site visits to review equipment records and inventories, to verify source documentation ior reimbursement requests and performance reports, and to verify completion of deliverables. d. The Subrecipient is required to meet cr exceed lhe monitoring activities, as outlined above, for any non-federal entity to which the $ubrecipient makes a subaward as a pass{hrough entity under thi$ Agreement. e. Compliance will be monitored throughout the performance period to assess risk. Concerns will be addressed through a Correetive Action Plan. s. LIMITED ENGLTSH PROFTCTENCY {Crvrr R|GHT$ ACT OF 1964 TITLE VU a. The $ubrecipient must comply with the Title Vl cf the Civil Rights Act of 1964 (Title Vl) prohibition against discriminalion on the basis of national origin, whioh requires that subrecipients of federal financial assistance take reassnable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. FEMA Policv FP-256-23:001 (www.fema.sov/sites/default/files/documentslfema loolicv-lanquaqe-access,ndfl further stresses this reouiremenl apnlies to anvone awFrded FEMA-fundina" P:oviding meaningful access for persons with LEP may entail providing language assistance serviees, including oral interpretation and written translation. Executive Order 13166, lmproving Access to $ervices for Persons with Limited English Proficiency {August 11, 2000), requires federal agencies to issue guidance to recipients, assisting such organizations and entities in understanding their language access obligations. DHS published the required recipient guidance in April 2011, nHS Guidance to Federal Financial Assistance Recipients Regarding Title Vl Prohibition agaiast National Orig Discrimination Affecting Limited English Proficient Persons, 76 Fed. Reg. 21755-21768, (April '18, 2011). The Guidance provides helpful information such as how a recipient ean determine the extent of its obligation to provide language services, selecting language services, and elements of an effective plan on language assistance for LEP persons. For additional assistance and information regarding language acce$s obligations, please refer to the DH$ Recipient Guidance at Lttps:llwww.dhs.qovlquidance-published- help-department-supnorted-orsanizations-provide-meaninqful:access-peoole-lirnited and additional resources on https:l/www. lep.qov. b, $ubrecipients are encouraged to perform and document their analysis of the most appropriate language assistance services necessary to ensure a LFP individual has meaningful access to the $ubrecipient's programs and activities. The analysis should consider 1. The number or proportion of LEP individuals eligible to be served or likely encountered by the program ii. The frequency with which LEP individuals come in conlact with the program i:i. The nature and impo(ance of the program, activity, or service provided by the program to people's lives iv. The resources available to the program and costs B. HSGP SPECIFIC REQUIREMENT$ The objectives of the HSGP are to (1 ) build and sustain core capabilities, including Law Enforcement and Terrorism Prevention Activities and the National Priority Areas; (2) address capability gaps identified in nHS-FEMA-I-ISGP-SHSP-FY24 Page 10 of 48 Kittitas county.825-224