SH24-025 FFY24 E25-224 HSGP (SHSP) all partially signed

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c. Monitoring activities may Include, but are not limited to: 1. Review of financial and performance reports; 11. Monitoring and documenting the completion of Agreement deliverables; III. Documentation of phone calls, meetings (e.g., agendas, sign -in sheets, meeting minutes), 0- malls and correspondence; iv. Review of reimbursement requests and Supporting documentation to ensure allowabillity and consistency with Agreement Work Plan (Attachments 0-1, D-2), Budget (Attachment E), and federal requirements; v. Observation and documentation of Agreement -related activities, such as exercises, training, events, and equipment dernonstrations; and vi. On -site visits to review equipment records and inventories, to verify source documentation for reimbursement requests and performance reports, and to verify completion of deliverables. d, The Subreciplent is required to meet or exceed the monitoring activities, as outlined above, for any non-federal entity to which tile Subreciplent makes a subaward as a pass -through entity under this Agreement. e. Compliance will be monitored throughout the performance period to assess risk. Concerns will be addressed through a Corrective Action Plan. 8. LIMITED ENGLISH PROFICIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI) a, The Subreciplent must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on the basis of national origin, which requires that subreciplents of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services, FEMA Policy EP-25 __Q_01 this reauirementapplies to anyong,pwarded FEMAfundj_nq.—Providing meaningful access for persons with LEP may entail providing language assistance services, including oral interpretation and written -translation. —Exectitive-Order-1-3-166,—Improviilg-Accoos-to-Services-for-Persons-with-Limited-English-- Proficiency (August 1 11, 2000), requires federal agencies to Issue guidance to recipients, assisting Such organizations and entities in understanding their language access obligations. DH8 published the required recipient guidance In April 2011, DH8 Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition against National Orig Discrimination Affecting Limited English Proficient Persons, 76 Fed, Reg. 21755-21768, (April 18, 2011). The Guidance provides helpful Information such as how a recipient can determine the extent of Its obligation to provide language services, selecting language services, and elements of an effective plan on language assistance for LEP persons. For additional assistance and Inforimtion regarding language access obligations, please refer to the DHS Recipient Guidance at b. Subreciplents are encouraged to perform and document their analysis of the most appropriate language assistance services necessary to ensure a LEP individual has meaningful access to the SUbreciplent's programs and activities. The analysis should consider I. The number or proportion of LEP individuals eligible to be served or likely encountered by the program ii. The frequency with which LEP Individuals come In contact with the program III. The nature and Importance of the program, activity, or service provided by the program to people's lives iv. The resources available to the program and costs B. HSGP SPECIFIC REQUIREMENTS The objectives of the HSGP are to (1) build and sustain core capabilities, including Law Enforcement and Terrorism Prevention Activities and the National Priority Areas; (2) address capability gaps Identified in DHS+EMA-HSGP-SHSP-FY24 Page 10 of 48 Kittitas County, E25.224