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consent for WAS to access the records, DDD shall not make the records <br />available absent a court order. <br />b) WPAS shall attempt to contact the guardian to obtain consent. Unless an <br />emergency exists, then WPAS shall contact the standby guardian if one has <br />been designated. If no standby guardian is appointed and the guardian is <br />unavailable, and WAS determines that the DDD consumer is at risk of <br />serious injury or death, DDD shall make the records available to WAS to <br />review. <br />D. WAS staff may review the requested records within normal business hours in the <br />building or room in which such records are provided. A DDD employee may remain in the <br />room while the records are viewed. Under no circumstances may WAS staff remove the <br />original records, or any part thereof, from the room where they are viewed. <br />E. WAS agrees to reimburse DDD for the costs of copies at the same rate charged for <br />public disclosure requests, currently $.15 per page. When feasible, copies will be provided <br />on the day the copies are regieested. If that is not pn�aible, DDT) will make the copies <br />available within 10 days of the request. <br />F. '9Vl?AS shall request guardian information or access to DDD consumer records of the <br />DDD Regional Administrator of the region in which the DDD consumer resides. <br />Thereafter, their contact regarding that DDD consumer shall be the regional administrator, <br />or his or her designee. DDD shall provide WPAS a list with contact information for <br />purposes of access to records. DDD agrees to update that list at least annually. <br />G. In order to access DDD records, WAS will send a written request directly to the <br />DDD Regional Administrator or designee in custody of the records. In the request, WAS <br />will identify the individual whose records it seeks. WAS need not identify the individual <br />by name, but must sufficiently identify the individual so that the person reviewing the <br />request can determine whose records are being sought. WAS will specify which records it <br />wants and for which time periods. WAS will also indicate that it has received a complaint <br />concerning the individual so that it has probable cause to believe the individual has suffered <br />abuse or neglect. WAS need not further specify the nature of the complaint nor who made <br />the complaint. <br />H. In the event DDD denies access to records pursuant to a request, WPAS staff may <br />request that the denial be in writing and include the reason for the denial. <br />I. WAS will limit its request to records it considers necessary to accomplish its <br />investigation. DDD may request that WAS specifically identify the records that it is <br />seeking if the request is too broad or voluminous. <br />VI. Outreach. <br />A. All individuals with developmental disabilities shall have access to WAS staff for <br />the purpose of obtaining information about their legal rights and self advocacy. WAS staff <br />shall be allowed to engage in informal discussions wish DDD consuu cis who wish to speak <br />to them out of the presence of DDD employees in an area that affords privacy. <br />B. WPAS may have regularly scheduled information/training sessions for DDD <br />consumers and parents/guardians/family members regarding WPAS' services and individual <br />rights_ DDD employees may attend outreach and scheduled information sessions only with <br />advance written permission of WAS staff. <br />COMMUNITY ACCESS AGREEMENT <br />