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Final Draft Final Plan Drafting Kimley-Horn Chad Bala <br /> Project Coordination/Decision Making Process <br /> The consultant team will work on their own tasks and coordinate with county staff for data collection. <br /> Complete draft deliverables, (deliverables that meet the scope of work expectations) will be sent to the <br /> project manager for review.After the reviews by the project manager,drafts will be forward to the County <br /> primary and the county teams leads as described in Table 3.Then after review, may be forward to other <br /> county staff for review.The below flow chart demonstrates the general process. <br /> A project task tracker will be developed and updated bi-weekly by the project leads so that the project <br /> manager is continually updated on the status of each deliverable. <br /> All draft deliverables must be reviewed and approved by the project manager, or the designee assigned <br /> by the project manager before being finalized. Draft stamps should remain on all documents until <br /> reviewed. However, it is anticipated that individual meetings will be set up by the deliverable lead and <br /> include those working on the deliverable and the project manager to ensure work is reviewed and <br /> approved. <br /> Consultant Team <br /> •Complete analysis *Approve all final *Approves all final *Staff will review <br /> and tasks. Provide deliverables to send deliverables to send their assigned <br /> deliverables to to County. to county staff, elements from <br /> meet scope of work Approved budget budget and Table 1 and then <br /> expectations. and schedule schedule changes. the draft plan <br /> changes. released in June. <br /> L <br /> Expectations and Keys to Success <br /> At the project kick-off meeting the consultant team asked county staff"what is project success?" and this <br /> is what was shared: <br /> 1. Utilize existing internal committees, like the natural resources committee, to foster meaningful <br /> conversations and collect feedback. <br /> 2. Maintain inclusive participation from a diversity of voices throughout the whole project <br /> (locationally, culturally, lingually, demographically, employment sectors, etc.) <br /> 3. Reach people at events they're already attending, notjust stand-alone project outreach meetings. <br /> 4. Develop a strong record of the reasoning for changes that support future decisions. <br /> 5. Coordinate with Commerce early and often to support the final product. <br /> 6. Create an implementation plan that measures the success of the plan. <br /> In addition to the County's vision for success, there are other factors that will be necessary to ensure <br /> project success: <br /> 7. Build trust between the consultant group and county staff. <br /> S. Foster meetings that promote open dialogue and sharing of ideas. <br /> 9. Come prepared to meetings so that we can accomplish meeting goals. <br /> 10. Provide clear, concise, and consistent project messaging. <br /> Kittitas County 2026 Periodic Update Project Charter 12 <br />