Resolution 2018-153 - Laserfiche WebLink

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expense of the ASO, the GCBH, LLC Administrator shall maintain records and accounts of all operations and expenditures of the ASO. All records shall be maintained and be available to the public pursuant to the Washington Public Records Act, chapter 42.56 RCW, chapler 70.02 RCW, the Health Insurance Portability and Accountability Act ("HIPAA"), PL 104-191, as amended and retained pursuant to retention requirements as set forth in RCW Title 40, WAC 434 and schedules established by the Washington Secretary of State, all as may be amended from time to time. At the minimum the ASO shall keep at its principal place of business the following records: (a) A current list and past list, setting forth the full name and contact information for each County Authority and each County Authority representative serving on the Executive Committee; (b) A current list and past list, setting forth the full name and contact information for each representative sitting on the Advisory Board; (c) (d) (e) A copy ofthe Certificate ofFormation and all amendments thereto; Copies of this Agreement and all amendments hereto; Minutes of the County Authority meeting and any written consents obtained from County Authorities for actions taken by County Authorities without a meeting; (0 Copies of the ASO's financial statements for the seven (7) most recent years; and (g) Its Public Records Policy and Procedures and the name or job title and contact information of its Public Records Officer. All records related to the ASO shall be available for inspection and photocopying under the provisions of the Washington Public Records Act, chapter 42.56 RCW ("PRA"), subject to any exemptions or limitations on disclosure. At the expense of the ASO, the ASO shall adopt a public records policy in compliance with the PRA to respond to public records requests received by the ASO. Each County Authority shall respond to public records requests received by that County Authority. If a County Authority receives a request for a ASO record that the County Authority has used, but does not possess, the County Authority shall: a) provide a copy of the request to the ASO and identify the specific record sought; and b) noti$r the requester that the public records request has been forwarded to the ASO a for the specific record. Upon receipt of a forwarded request, the ASO, in good faith, shall promptly provide the requested document to the forwarding County Authority or respond to the forwarded request as a public records request from the requester for the specific record sought. Conversely, if the ASO receives a request for a County Authority-related record that the ASO OPERATING AGREEMENT Page 19 of33