2024-11-25-minutes-public-works-and-cds-study-session

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terms of this CRA (consistent with the sample status report format provided herewith in Appendix A). Upon written request of the Applicant, Ecology shall provide the Applicant with copies of all written product produced by Ecology or by contracted assistance to Ecology, with respect to the agreed scope of work. The exception to this is documents which are privileged or are exempt from disclosure under the state public records law, RCW 42.56. 4. Preparation of Invoices. Invoices will be prepared on a monthly basis and mailed within 45 days after the close of a month. During the close of a state fiscal year, a supplemental invoice may also be necessary. Invoices will include a summary of costs incurred per the sample invoice provided herewith in Appendix B. If the Applicant has chosen to make a pre- payment as described under 6.c. below, the Applicant will receive a monthly summary in lieu of an invoice. The summary will be similar to the sample invoice in Appendix B except that it will reflect the amount of the pre -payment, costs to date, and the current pre -payment balance. 5. Payment of Invoices. Invoices shall be paid within thirty (30) days upon receipt of the invoice from Ecology. If the Applicant fails to pay an invoice within the stated time, Ecology may stop all work under this CRA until the invoice is paid. The Applicant will be responsible to pay interest at the rate of one percent per month, or fraction thereof, and any additional charges by the independent consultant for expenses of stopping work and later starting up again. 6. Performance Security. Upon execution of this agreement, the Applicant shall deposit with Ecology a performance security to ensure Ecology is reimbursed for all eligible costs incurred as a result of Ecology entering into this CRA. The following performance security options are acceptable: a. A security deposit for twenty-five thousand dollars ($25,000) or in a lesser amount if agreed to by the Parties, but no less than five thousand dollars ($5,000); b. A full pre -payment of costs, mandatory for expedited processing (RCW 90.44). Ecology may stop work on the Applicant's application(s), as well as any such senior application(s) which must be acted upon before the Applicant's, when the Applicant's pre -paid funds have been fully expended. Ecology may restart work under this CRA after such time as subsequent pre -paid funds have been received from the Applicant and deposited by Ecology. Pre -payment does not excuse the Applicant from paying costs incurred up to and through any stop work date. In the event performance security option of a, or b is selected, the Applicant is not excused from payment of eligible costs because the security deposit is held by Ecology. Ecology shall use the security deposit to resolve obligations incurred by Ecology as a result of entering into this CRA in the event such obligations are not reimbursed by the Applicant in accordance with the terms of this CRA. The security deposit amounts may be negotiated to a lower amount at the discretion of Ecology on the basis that maximum monthly financial obligations incurred by Ecology as a result of entering into this CRA will be substantially less than $25,000. The particular security deposit approach taken and dollar amount agreed to by the Parties shall be described in Part A — Special Terms and Conditions and Scope of Work, and effected through subsequent signature of the Parties, and if pre -payment is selected then such shall be directed to the Department of Ecology, Cashiering Unit, P.O. Box 47611, Olympia, Washington, 98504-7611. 7. Supplemental Performance Security for Administrative Review. Ecology may require the Applicant to post with Ecology acceptable performance security as a supplement to that already secured to cover all costs, as estimated by Ecology in conjunction with the Office of Washington State Department of Ecology Cost -Reimbursement Agreement (CRA) Page 10 of 16