PSA Between KCPHD and HopeSource Cold Weather Shelter (2)

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D. Cold Weather Shelter Activation t. lnitial Activation Actions Once determination of the activate date is made (likely November 15th) , the Program Manager will notify the Shelter Coordinator, who will create the needed shifts in the volunteer scheduling software and notify the staff and volunteers that the shelter plan is being activated and volunteers are needed. Volunteers will be invited by email and/or text message to the scheduling platform once registered as a volunteer. 2. Volunteer Staffing The Shelter Coordinator is responsible for approving volunteer shifts and overseeing the scheduling of volunteers. Volunteers are encouraged to sign up for a shift as early as possible after the shelters are activated to reduce the workload of the Shelter Coordinator. On the day of activation, the Volunteer Coordinator will send out a mass notification to volunteers of the need for signing up for shifts. Volunteers can specify how they are contacted - email, text message, or both. There are generally three shifts available for volunteers o Evening: The first shift runs from 6:00 PM until 9:00 PM. o Morning: The second shift runs from 7:00AM until 9:00 AM. o Shower Supervision: Monday and Thursday from 6:00 PM until 7:30PM r Food Preparation: Flexible 4-hour shifts based on volunteer availability. Each shift will have its own duties and responsibilities, as well as shared duties. These duties are covered later in this handbook. 3. Activation Notification Prior to the shelter season, the Shelter Coordinator will distribute both physical as well as electronic flyers to any contacts who have signed up to be on the shelter notification list. This includes any food banks, churches, private businesses and other partners in the program that help get the word out about shelter activations. Once the notification is received, the Shelter Coordinator should begin to organize and prepare the supplies needed for the activation.