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2025 RFP Timeline for Homelessness and Affordable Housing Committee <br /> Complete by Task <br /> November 25,2024 . Draft public notice and staff report <br /> • Timeline for HAHC meeting <br /> o November 25,2024 0 Staff draft press release.public notice and staff report for consent agenda <br /> • Suggestion to create Facebook post for RFP <br /> ❑ December 2,2024 • HAHC meeting <br /> • All Public Notice documents to BOCC for consent agenda by December 12,2024,at 12:OOpm <br /> ❑ December 12,2024 • Request to publish RFP and public notice at consent agenda 12/17 <br /> J0 Request IT to publish all documents on committee website <br /> ❑ 1 January 1,2025 • Publish RFP <br /> • Outreach,outreach,outreach <br /> ❑ January 24,2025 • RFP responses DUE by 513M <br /> ❑ January 29,2025 • Publish HAHC meeting documents for 2/3/25 Meeting <br /> • Prepare applications for committee review <br /> o February 3,2025 HAHC-review applications and PH staff provide scoring guidance <br /> 01 February 3,2025 0 Staff complete review and applicant communication(if needed) <br /> • Board members begin scoring <br /> 1 February 21,2025 • Scoring due to clerk by February 21,2025 <br /> I <br /> ❑ February 21-28,2025 • Compile results and distribute to board members <br /> ❑ March 3,2025 • HAHC Meeting-discuss scoring and application award recommendations <br /> • Select committee member to present recommendations to BOCC <br /> • Selected committee member to write recommendation letter(due by 3/10/25 at S:OOpm) <br /> Prepare Board documents for award recommendations(March 3-12) <br /> March 10,2025 • Letter of recommendation from committee member due to clerk by S:OOpm <br /> • Publish consent agenda documents by March 13 at noon <br /> March 18,2025 • Consent agenda at loam(Final BOCC decision) <br /> ■ Send notifications to awardees <br /> ■ Send notifications to proposals not awarded <br /> a March 18,2025 Draft PSAs <br /> • Negotiate contracts(PSA)and Resolutions <br /> • Route contracts through Auditor and PA Contract negotiations <br /> • Publish all documents for consent agenda to BOCC by Thursday March 27,2025 @ noon <br /> ❑ April 1,2025 • Present final PSA/Resolution for signature BOCC Agenda <br /> • Wait for signed contracts from BOCC office <br /> 0 April 7,2025 • Mail contracts-by April 7,2025 <br />