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✓ Be accessible to all households seeking or receiving services <br />7.5.4 Termination and Denial of Service Policy <br />Lead/subgrantees must have a termination and denial policy. <br />This policy must: <br />✓ Describe the reasons a household would be denied services and/or terminated from program <br />participation <br />✓ Describe the notification process <br />✓ Ensure households are made aware of the grievance procedure <br />7.5.5 Records Maintenance and Destruction <br />Lead/subgrantees must maintain records relating to this grant for a period of six years following the <br />date of final payment. See General Terms and Conditions, Section 26 RECORDS MAINTENANCE. <br />Paper records derived from HMIS which contain personally identifying information must be destroyed <br />within seven years after the last day the household received services from the lead/subgrantee. <br />7.5.6 Client file Check List <br />Lead/subgrantee must use the CHG Client File Checklist to record the contents of each client file. <br />Programs may create their own checklist but the components of the CHG Client File Checklist must be <br />included. <br />7.5.7 Consent to Review Information in the Benefits Verification System <br />All household members must provide informed consent for lead/subgrantees to review confidential <br />information in the Benefits Verification System (BVS) on the form DSHS 14-012(x)(REV 02/2003). See <br />Appendix H: Access to the DSHS Benefits Verification System Data Security Requirements for more <br />information. This form must be kept in the client file. <br />7.5.8 Prohibitions <br />✓ Lead/subgrantee may not require households to participate in a religious service as a condition <br />of receiving program assistance. <br />✓ Lead/subgrantees may not deny emergency shelter to households that are unable to pay fees <br />for emergency shelter. <br />✓ If a program serves households with children, the age of a minor child cannot be used as a basis <br />for denying any household's admission to the program. <br />7.5.9 Nondiscrimination <br />Lead/subgrantees must comply with all federal, state and local nondiscrimination laws, regulations and <br />policies, including the Washington State Law against Discrimination, RCW 49.60, as it now reads or as it <br />may be amended. RCW 49.60 currently prohibits discrimination or unfair practices because of race, <br />creed, color, national origin, families with children, sex, marital status, sexual orientation, age, <br />honorably discharged veteran or military status, or the presence of any sensory, mental, or physical <br />disability or the use of a trained guide dog or service animal by a person with a disability. <br />Lead/subgrantees must comply with the Federal Fair Housing Act and it's amendments as it now reads <br />or as it may be amended. The Fair Housing Act currently prohibits discrimination because of race, <br />color, national origin, religion, sex, disability or family status. The Fair Housing Act prohibits enforcing a <br />neutral rule or policy that has a disproportionately adverse effect on a protected class. <br />Page 1 39 <br />