2024-09-23-minutes-ec-study-session

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BYLAWS OF THE KITTITAS COUNTY FAIR BOARD 5.2 Tenure of Fair Board members shall not be limited. To ensure continuity, Directors shall be appointed for terms of three (3) years in such a manner that the terms of one-third of the directors shall expire each year. The Fair Board may submit a list of recommended candidates to the Board of County Commissioners for consideration of appointment to the Fair Board. A newly appointed Board member shall serve their first year in a probationary status. 5.3 To maintain an effective and cooperative relationship with the Board of County Commissioners, and to enhance communications, the president of the Fair Board shall meet semi-annually with the Board of County Commissioners to report on Fair Board activities and progress during a scheduled Kittitas Valley Event Center Study Session. 5.4 To ensure a continuous means of communication between Fair Board members, the public, and other interested parties, regular and special meetings shall be held by the Fair Board. The regular meeting dates of the Fair Board are as follows: first Thursday in the months of January, February, March, April, May, October, and November with no meetings held in the month of December; third Thursday of September; first and third Thursday of June and July; and every Thursday during the month of August. All regular meetings will be held at 7:00 PM in the Fairgrounds facility office conference room. The Fair Board may hold additional special meetings as needed after giving proper notice of such meetings. 5.5 A majority of the Fair Board present shall constitute a quorum and the actions of this majority shall be binding on all members of the organization. 5.6 The Kittitas County Fair Board prohibits proxy voting. ARTICLE VI — OFFICERS 6.1 The Kittitas County Fair Board shall, at the first regular meeting in January of each year, elect a President, Vice -President, and Secretary -Treasurer. Newly elected officers shall assume office at the time of their election. 6.2 The President shall preside over all Fair Board meetings, ensure that the rules and directives of these bylaws are complied with and/or carried out, and act as the official spokesperson for the Fair Board to the Board of County Commissioners. 6.3 The Vice -President shall perform all the duties of the President when the President is absent or disabled. 6.4 The Secretary shall take and keep accurate meeting notes and minutes and submit them to the Event Center Director for proper posting. The Secretary shall receive and report all correspondence sent to the Fair Board during regular meetings. 6.5 The Treasurer shall serve as Chairperson of the budget committee and keep the Fair Board informed of all budgetary changes and updates. The Treasurer shall also work with the Event Center Director to approve all expenditures for the annual County Fair.