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Docusign Envelope lD: 831 EAETD-0D72-4558-A399-034EAD490632 <br />EXHIBIT A <br />BECCA COST GUIDELlNES <br />A. PURPOSE and SCOPE <br />This document establishes the allowable cost guidelines for Becca reimbursements. lt also sets forth <br />the required documentation needed to support a reimbursement request. For FY 2025, the <br />Administrative Office of the Courts (AOC) will require the supporting documentation be submitted with <br />each reimbursement claim. <br />B. GENERAL <br />Becca allowable costs are only those costs associated with "processing and case management of <br />truancy, children in need of services, and at-risk yo uth referrals." See ESSB 5187 Section 1 1 4 (2\h\ <br />and (b) (2023) <br />The guidelines below take into consideration the financial needs of courts for processing and case <br />management of Becca referrals and allows for reimbursement for expenses related to such activities. <br />These guidelines are consistent to the legislative restrictions and guidelines placed on Becca funding <br />C. ROLES AND RESPONSIBILITIES <br />1. Court Project Manager <br />Person designated by the court to manage the Becca contract according to its terms <br />including report preparation, scope of work, and performance. <br />Submits invoices and other required documentation in an accurate and timely manner <br />Keeps all supporting documentation for audit purposes for at least six years after <br />contract expires. <br />2. AOC Project Manager <br />. Acts as central contact with the court.. Approves invoices and submitted supporting documentation for Becca reimbursement. Reviews all reports required under the Becca agreement.. Determines programmatic compliance of the Becca agreement.. Answers all programmatic questions regarding the Becca program. <br />. Approves additional training and its related costs as sought by Courts for <br />reimbursement.. Provides guidance to Courts regarding audit-ready documentation that should be <br />retained by Courts. <br />3. AOC Comptroller <br />Determines Becca annual fund allocation based on monies received from the <br />Legislature; see Allocation Process section for allocation process details <br />a <br />a <br />1BECCA Guidelines 7 12024