PSA Kittitas County and Hopesource

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A visual assessment must be conducted on an annual basis thereafter (as long as assistance is provided.) Visual assessments must be conducted by a HUD-Certified Visual Assessor and must be documented on the HQS lnspection Form or HHS Form and maintained in the client file. For a guide to compliance see Appendix G: Lead-Based Paint Visual Assessment Requirements. 7.4.1 For Rent Assistance A lead-based paint visual assessment must be completed prior to providing rapid re-housing or homelessness prevention rent assistance if a child under the age of six or pregnant woman resides in a unit constructed Prior to 1978. 7,4,2 For Facilities All facilities that may serve a child under the age of six or a pregnant woman constructed prior to 1978 must conduct an annual lead-based paint visual assessment which is documented on the HQS lnspection Form or HHS Form, and readily accessible for review. 7.4,3 Exceptions to the Lead-Based Paint Visual Assessment Requirement Visual assessments are not required under the following circumstances: '/ Zero-bedroom or SRO-sized units; ,/ X-ray or laboratory testing of all painted surfaces by certified personnel has been conducted in accordance with HUD regulations and the unit is officially certified to not contain lead-based Paint;,/ The property has had all lead-based paint identified and removed in accordance with HUD regulations;./ The unit has already undergone a visual assessment within the past 12 months -obtained documentation that a visual assessment has been conducted; or ,/ lt meets any of the other exemptions described in 24 CFR Part 35.115(a). lf any of the circumstances outlined above are met, lead/subgrantees must include the information in the client file. 7,5 AdditionalRequirements 7.5.1 Fraud and Other Loss Reporting Lead/subgrantees must inform Commerce in writing of all known or suspected fraud or other loss of any funds or other property furnished under this grant. Reasonable attempts must be made to prevent fraud and ineligible use of funds. 7.5.2 Personal ldentifying lnformation personal identifying information must never be sent electronically unless sent via a secure file transfer. Request a secure file transfer login credentials from Commerce. 7.5.3 Grievance Procedure Lead/subgrantees must have a written grievance procedure for households seeking or receiving services which includes the household's right to review decisions and present concerns to program staff not involved in the grievance. This procedure must: / Clearly describe how households can request a review or report concerns Page | 38