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Examples of incomplete entries <br />EntriesI <br />Data Element <br />I Name* <br />Date of Blrthi <br />Race and Ethnicity* <br />Prior Llving Situation <br />Destination <br />lncomPlete |f... <br />tQuality of Namel field contains Partial, Street name, or Code name, Client doesn't know, <br />Client prefers not-to answer, or Data noJ collected; or [First Name] or [Last Name] is missing. <br />lQuality of DOB] field contains Approximate, Partial DOB reported, Client doesn't know, <br />Client prefers not to answer, or Data not collected; or lDate of Birth] is missing. <br />i lniCel field coniaini Ciient doesn't know, Client prefers not to answer, Data not collected, or <br />l <br />r5 mtsStng. <br />fPrior Living Situation] is Client doesn't know, Client prefers not to answer, Data not <br />collected, or is mlssing. <br />IDestination] is Client doesn't know, Client prefers not to answer, No exit interview <br />completed, Data not collected,or is missing. <br />*Only measured for consenting clients <br />Ex com <br />Data Element <br />I Name* <br />Date of Birth* <br />, Race and Ethnicity* <br />Prior Living Situation <br />Destination <br />measures for pro ect s <br />Emergency <br />Shelter <br />Night-by- <br />Night/orop-in <br />Emergency Shelter <br />I goy" <br />80% <br />:80% <br />8A% <br />', soyo <br />All other Housing <br />Project Types <br />Street <br />Outreach <br />,85% <br />85% <br />';850/o <br />85% <br />80% <br />9s% <br />95% <br />',95% <br />t00% <br />ss% <br />:90% <br />90% <br />85% <br />so% <br />*Only measured for consenting clients' <br />7.2.L.ZTimeliness <br />Client data should be entered into HMIS as close to the date of collection as possible. Entering data as <br />soon as possible supports data quality by avoiding backlogs of pending data and allowing near real <br />time analysis and rePorting. <br />Grantees must enter/update project client/household data in HMIS within 14 calendar days following <br />the date of project enrollment/exit. <br />Counties not using the State HMIS (data integration counties), must work with the HMIS Manager to <br />provide full CSV exports every three months/quarterly. When Commerce is able to accept monthly <br />imports, Counties must upload data to the State's HMIS using XML or CSV schema compliant with <br />current HUD HMts Data Standards. Uploads must occur no later than the 30th calendar day following <br />the end of each month. Counties not able to export and upload data to the State HMIS using an <br />approved format must use the State HMIS for direct data entry. <br />7.2.L.3 Accuracy <br />Data entered into HMIS must reflect the real situation of the client/household as closely as possible <br />Accurate data is necessary to ensure that any project reporting fairly represents the work of the <br />project and each client's storY. <br />MeasuresExpected <br />Page | 34