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BECCA Guidelines 7/2024 1 <br />EXHIBIT A <br />BECCA COST GUIDELINES <br /> <br /> <br />A. PURPOSE and SCOPE <br /> <br />This document establishes the allowable cost guidelines for Becca reimbursements. It also sets forth <br />the required documentation needed to support a reimbursement request. For FY 2025, the <br />Administrative Office of the Courts (AOC) will require the supporting documentation be submitted with <br />each reimbursement claim. <br /> <br />B. GENERAL <br /> <br />Becca allowable costs are only those costs associated with “processing and case management of <br />truancy, children in need of services, and at-risk youth referrals.” See ESSB 5187 Section 114 (2)(a) <br />and (b) (2023). <br /> <br />The guidelines below take into consideration the financial needs of courts for processing and case <br />management of Becca referrals and allows for reimbursement for expenses related to such activities. <br />These guidelines are consistent to the legislative restrictions and guidelines placed on Becca funding. <br /> <br />C. ROLES AND RESPONSIBILITIES <br /> <br />1. Court Project Manager <br /> <br />• Person designated by the court to manage the Becca contract according to its terms <br />including report preparation, scope of work, and performance. <br />• Submits invoices and other required documentation in an accurate and timely manner. <br />• Keeps all supporting documentation for audit purposes for at least six years after <br />contract expires. <br /> <br />2. AOC Project Manager <br /> <br />• Acts as central contact with the court. <br />• Approves invoices and submitted supporting documentation for Becca reimbursement. <br />• Reviews all reports required under the Becca agreement. <br />• Determines programmatic compliance of the Becca agreement. <br />• Answers all programmatic questions regarding the Becca Program. <br />• Approves additional training and its related costs as sought by Courts for <br />reimbursement. <br />• Provides guidance to Courts regarding audit-ready documentation that should be <br />retained by Courts. <br /> <br />3. AOC Comptroller <br /> <br />• Determines Becca annual fund allocation based on monies received from the <br />Legislature; see Allocation Process section for allocation process details <br /> <br />Docusign Envelope ID: 831EAE7D-0D72-455B-A399-034EAD490632