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<br />Page | 34 <br /> <br /> <br /> Examples of incomplete entries: <br /> <br /> *Only measured for consenting clients. <br /> <br /> Expected completeness measures for project types: <br />Expected Completeness Measures <br />Data Element Emergency <br />Shelter <br />Night-by- <br />Night/Drop-in <br />Emergency Shelter <br />All other Housing <br />Project Types <br />Street <br />Outreach <br />Name* 85% 80% 95% 90% <br />Date of Birth* 85% 80% 95% 90% <br />Race and Ethnicity* 85% 80% 95% 90% <br />Prior Living Situation 85% 80% 100% 85% <br />Destination 80% 50% 95% 50% <br /> *Only measured for consenting clients. <br /> Timeliness <br />Client data should be entered into HMIS as close to the date of collection as possible. Entering data as <br />soon as possible supports data quality by avoiding backlogs of pending data and allowing near real <br />time analysis and reporting. <br /> <br />Grantees must enter/update project client/household data in HMIS within 14 calendar days following <br />the date of project enrollment/exit. <br /> <br />Counties not using the State HMIS (data integration counties), must work with the HMIS Manager to <br />provide full CSV exports every three months/quarterly. When Commerce is able to accept monthly <br />imports, Counties must upload data to the State’s HMIS using XML or CSV schema compliant with <br />current HUD HMIS Data Standards. Uploads must occur no later than the 30th calendar day following <br />the end of each month. Counties not able to export and upload data to the State HMIS using an <br />approved format must use the State HMIS for direct data entry. <br /> Accuracy <br /> Data entered into HMIS must reflect the real situation of the client/ho usehold as closely as possible. <br /> <br />Accurate data is necessary to ensure that any project reporting fairly represents the work of the <br />project and each client’s story. <br /> <br />Incomplete Entries <br />Data Element Incomplete if… <br />Name* [Quality of Name] field contains Partial, Street name, or Code name, Client doesn’t kno w, <br />Client prefers not to answer, or Data not collected; or [First Name] or [Last Name] is missing. <br />Date of Birth* [Quality of DOB] field contains Approximate, Partial DOB reported, Client doesn't know, <br />Client prefers not to answer, or Data not collected; or [Date of Birth] is missing. <br />Race and Ethnicity* [Race] field contains Client doesn't know, Client prefers not to answer, Data not collected, or <br />is missing. <br />Prior Living Situation [Prior Living Situation] is Client doesn't know, Client prefers not to answer, Data not <br />collected, or is missing. <br />Destination [Destination] is Client doesn't know, Client prefers not to answer, No exit interview <br />completed, Data not collected, or is missing.