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<br />Page | 15 <br /> Reimbursements <br />Lead grantees must bill Commerce monthly for reimbursement of allowable costs. Invoices are due on <br />the 20th of the month following the provision of services. Final invoices for a biennium may be due <br />sooner than the 20th. If the lead grantee fails to submit an invoice within a three-month period, <br />without a reasonable explanation, Commerce may take corrective action as outlined in the lead <br />grantee contracted Scope of Work. Exceptions to billing procedures can be negotiated with Commerce <br />on a case-by-case basis. <br /> <br />Invoices must be submitted online using the Commerce Contract Management System (CMS) through <br />Secure Access Washington (SAW). <br /> Back-up Documentation <br />All invoices must include the Voucher Detail Worksheet (if grantee has subgrantees) and the required <br />HMIS reports. Invoices may not be paid until the report(s) are received and verified. Commerce may <br />require a lead grantee to submit additional documentation. Lead grantees must retain original invoices <br />submitted by their subgrantees. <br /> Budget Revisions <br />Revisions must be submitted using the Budget Revision Tool and approved by Commerce. Budget Caps <br />must be maintained with each revision. <br /> <br />A contract amendment is required when revisions (in one or cumulative transfers) reach more than 10 <br />percent of the grant total.