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All recipients, subreclpients, successors, transferees, and assignees must acknowledge and agree to comply with applicable <br />provisions governing DHS access to records, accounts, documents, Information, facilities, and staff. <br />I. Recipients must cooperate with any DHS compliance reviews or compliance investigations conducted by DHS. <br />11. Recipients must give DHS access to examine and copy records, accounts, and other documents and sources of information <br />related to the federal financial assistance award and permit access to facilities or personnel. <br />III. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate <br />backup documentation to support the reports. <br />IV. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law, <br />or detailed In program guidance. <br />V. Recipients (as defined in 2 C.F.R. Part 200 and including recipients acting as pass -through entities) of federal financial <br />assistance from DHS or one of its awarding component agencies must complete the DHS Civil Rights Evaluation Tool <br />within thirty (30) days of receipt of the Notice of Award for the first award under which this term applies. Recipients of <br />multiple awards of DHS financial assistance should only submit one completed tool for their organization, not per award. <br />After the initial submission, recipients are required to complete the tool once every two (2) years If they have an active <br />award, not every time an award Is made. Recipients should submit the completed tool, Including supporting materials, to <br />CIvilRightsEvaluation@hq.dhs.gov. This tool clarifies the civil rights obligations and related reporting requirements contained <br />In the DNS Standard Terms and Conditions. Subreclplents are not required to complete and submit this tool to DHS, The <br />evaluation tool can be found at https://www,dhs.gov/publication/dhs-civil-rights-evaluation-tool. DHS Civil Rights Evaluation <br />Tool I Homeland Security <br />The DHS Office for Civil Rights and Civil Liberties will consider, in Its discretion, granting an extension If the recipient <br />Identifies steps and a timeline for completing the tool. Recipients should request extensions by emalling the request to <br />CIAIRlghtsEvaluation@hq.dhs.gov prior to expiration of the 30-day deadline. <br />Article IV - Acknowledgement of Federal Funding from DHS <br />Recipients must acknowledge their use of federal funding when Issuing statements, press releases, requests for proposal, bid <br />invitations, and other documents describing projects or programs funded in whole or In part with federal funds. <br />Article V -Activities Conducted Abroad <br />Recipients must ensure that project activities performed outside the United States are coordinated as necessary with <br />appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. <br />Article VI - Age Discrimination Act of 1976 <br />Recipients must comply with the requirements of the Age Discrimination Act of 1975, Public Law 94-135 (1975) (codified as <br />amended at Title 42, U.S. Code, section 6101 et seq.), which prohibits discrimination on the basis of age in any program or <br />activity receiving federal financial assistance. <br />Article VII -Americans with Disabilities Act of 1990 <br />Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, Pub. L. 101-336 <br />(1990) (codified as amended at 42 U.S.C. sections 12101? 12213), which prohibits recipients from discriminating on the basis <br />of disability In the operation of public entities, public and private transportation systems, places of public accommodation, and <br />certain testing entities. <br />Article Vill - Best Practices for Collection and Use of Personally Identifiable Information <br />Recipients who collect personally identifiable information (PII) are required to have a publicly available privacy policy that <br />describes standards on the usage and maintenance of the Pill they collect. DHS defines PII as any Information that permits the <br />Identity of an Individual to be directly or indirectly inferred, Including any Information that is linked or linkable to that individual. <br />Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources <br />respectively. <br />Article IX - Civil Rights Act of 1964 - Title M <br />DHS-FEMA-EMPG-FY23 Page 29 of 41 Kittitas County, E24-341 <br />