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Program Soeeific Requirements Special Requirements, Terms and Conditions 1. Definitions a. ANONYMOUS SERVICES- HIV Prevention services including condom distribution, outreach and light touch. b. CAPACITY BUILDING- The process by which individuals and organizations obtain, improve, and retain the skills, knowledge, tools, equipment, and other resources needed to do their jobs competently, c. CONTRACTOR — For the purposes of this Statement of Work Only, the entity receiving funds directly from Washington State Department of Health (DOH) for client services to prevent or treat conditions named in the statement of work will be referred to as contractor_ d. HARM REDUCTION - Harm reduction is a set of practical strategies and ideas aimed at reducing negative consequences associated with drug use, e. INTEGRATED TESTING- For the purpose of this Statement of Work, Integrated Testing includes Human Immunodeficiency Virus (HIV), Gonorrhea (GC), Chlamydia (CT), Syphilis, Hepatitis C (HCV) and Hepatitis B (HBV), f. SOCIAL DETERMINANTS OF HEALTH - Social determinants of health (SDOH) are the conditions in the environment, where people are born, live, learn, work, play, worship, and age that affect a wide range of health, functioning, and quality -of -life outcomes and risks. g. YOUTH- For purposes of this agreement, the term "youth" applies to persons under the age of 18. 2. Submission of Invoice Vouchers a. On a monthly basis, the CONTRACTOR shall submit complete and correct A19 invoice vouchers with amounts billable tj DOH under this statement of work and the corresponding OID Expense Summary backup form. All Al invoice vouchers must be submitted by the 25th of the follo ving month. Prior approval is required for a different Frequency of billing. i- The CONTRACTOR must provide all backup documentation as required based on the assigned risk level and/or a identified by DOH program staff to determine allowability of billed expenses, Risk assessments are completed at the beginning of a new contract for all sub-rec pient contracts. Contact your contract manager if you are unaware of your assigned risk level. ii. DOH may ask for additional backup information to pay invoices based on the needs of the funding sources suppoRing the work. b. The CONTRACTOR shall submit all final claims for payment for costs due and payable under this statement of work by _ my 31, 2025. DOH will pay belated claims at its discretion, contingent upon the availability of funds. 3. Program Organization —CONTRACTOR must a. The CONTRACTOR must provide a full updated organizational chart, including Board of Directors with contact information if applicable, and staffing plan referencing positions described in the budget narrative, b. The CONTRACTOR must provide job descriptions for any new or changed positions in the updated organizational chart. i. Any new positions funded through the original contract funds, must have prior DOH approval, c. The CONTRACTOR must notify their DOH contract manager within 30 days of any staff vacancies related to contracted positions and provide an updated budget. i. Any new fiscal staff responsible for invoicing on this contract will need to meet with the assigned OID Contract Manager within 60 days for DOH invoice overview and training. Syringe Services Program: Support for Operations Program Requirements a. Operate for a minimum of 8 hours per week and 2 days per week b. Provide mobile and/or street outreach (note: programs must have a vehicle for mobile outreach.) c. Offer safer injection supplies (see list of required safer injection supplies below). d. Submit monthly SSP data in accordance with DOH standards. e. Attend required capacity building/training opportunities provided by DOH. f. Participate in annual site visits with DOH staff g. Demonstrate structure for receiving and incorporating participant feedback about services. h. Partner with relevant local agencies to ensure effective outreach and service provision. (See Scope of Work narrative belcw for details on MOUs required.) Exhibit A, Statement of Work Page 3 of 9 Contract Number CLH31015-Amendment 17