NtcofCallForBids_2024PetroandLubricants

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14. City of South Cle Elum INSTRUCTIONS FOR BIDDING: Bid Sheet - Fuel - Lower County, Schedule "K - Kittitas County Bid Sheet - Fuel - Upper County, Schedule "B" - Kittitas County Bid Sheet - Lubricants, Schedule "C" - Kittitas County Questions on the proposal sheet must be answered in full. These answers will be taken into consideration when awarding bids. In case of errors in extensions and totals, the written unit bid price shall govern. METHOD OF BILLING: The County and other agencies shall receive fuel flowage records each Monday for the proceeding week's card lock purchases. All card lock purchases shall record the following information at the time of purchase: 1. Fuel type; 2. Equipment identification number (4 digits); 3. Current odometer reading; 4. Fuel quantity purchased, 5. Current cost of fuel per gallon, and 6. Total purchase/cost. The County and other agencies shall receive all weekly billings through the contractor's central accounting office according to the terms of this contract. Kittitas County Public Works reserves the right to audit OPIS pricing compliance at our discretion. MONTHLY PAYMENTS: Payment will be made on or about the 10th and 30th of the month following receipt of the invoicing, providing the invoicing is received by the Department of Public Works not later than the 1st and 15th of the month. BID ITEM QUANTITIES: The quantities of material listed on the attached bid sheets are for bidding purposes only. Kittitas County does not guarantee quantities shown will be purchased. It is offered to provide the Company with an estimate of demand. The Company shall make such revisions in their work as necessary to accommodate changes in the demand without additional compensation. OPTION OF THE COUNTY: In the event the low bidder does not submit a firm one -price low bid for the entire year of 2024, and further, in the event the County accepts such a bid, the County shall not be obligated to purchase from said bidder in the event the bidder raises the original low price. At the time the price is raised, the County shall have the option to either purchase from the bidder or to purchase on the open market. LOCATION OF FUELING FACILITIES: Preference may be given to those vendors submitting bids that have fueling facilities located within a two-mile radius of the Lower County Shop located at 14th Street and Okanogan Street, Ellensburg, Washington, and the Upper County Shop located at 51 No.5 Mine Road, Cle Elum, Washington. BID: FURNISHING FUEL AND/OR LUBRICANTS FOR 2024 Page 6