RES 2023-174 - Laserfiche WebLink

Home Browse Search

Kittitas County Travel & Expense Policy business within the county. The exception to this being if a motorpool vehicle is unavailable and the use of personal vehicle is explicitly approved by the employee's direct manager or supervisor. When an employee reports directly to an approved training or meeting site, mileage will be reimbursed at the mileage between the "official workstation" and the approved reporting site. Passengers are not eligible to claim mileage expenses. Mileage between points is to be calculated via Google Maps or other generally accepted mileage website or application. Vicinity miles should be added as a separate figure on the reimbursement form, but only vicinity miles essential to the trip will be reimbursed. Essential trips may include travel from the hotel to a conference site. Vicinity miles will not be reimbursed for reasons including, but not limited to entertainment or trips for food/beverage. 4.4.8 Rental Car: lf a traveler has paid for a rental car, they must attach the receipt to the Claim for Reimbursement form and indicating who paid and how payment was made. No personal insurance (i.e. collision, liability) will be reimbursed. 4.4.C Air Travel: When traveling by air, the traveler must either have the travel or ticket agent bill the County directly or have an office administrator from their department book the travel through a third- party travelvendor. Travelers are not authorized to use their personal accounts with third party vendors to book travel. Travelers or their administrators should use a county credit card to book their flights. ln emergency situations where the traveler paid for the airfare, the receipt must indicate who paid for the ticket. Reimbursement of transportation expenses will not exceed the cost of tourist ("economy") class or its equivalent. Employees may maintain Frequent Flyer membership with any airline at their own expense; however, pdrticipation in these progroms must not influence flight selection thot would result in incremental or additional cost to Kittitas County beyond the lowest ovailoble oirfore. Employees will not be reimbursed for o monetary value when mileage/points from these progroms are used to book flights for Kittitas County business. 4.5 Miscellaneous Travel Reimbursement: Reimbursable miscellaneous travel expenses include: 1,. Taxi fares, parking fees, and ferry and bridge tolls. 2. Registration fees required for attendance at a convention, conference, or official meeting. 3. Checked bags from airline travel 4. Tips for Uber/Taxi Drivers (not to exceed 20%) Receipts are required for the following miscellaneous expenses all miscellaneous expenses. 4.6: County employees are authorized to use county funds to make approved travel arrangements (lodging, airfare, registration fees, etc.) for other County employees. However, they may not use personal funds (including, but not limited to: credit card, debit card, check, money order, etc.) to do so Travelers may use personal card for hotel deposits and incidentals if County Credit Card is not available.