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12. 13. (4) Data will be stored within a database and will be distinguishable from non -DCYF data by the value of a specific field or fields within database records; and (5) When stored as physical paper documents, Data will be physically segregated from non -DCYF data in a drawer, folder, or other container. c. When it is not feasible or practical to segregate Data from non-DCYF data, then both the Data and the non-DCYF data with which it is commingled must be protected as described in this exhibit. Go nfidentiality Protectio n a. To safeguard confidentiality, and ensure thataccess to all Data is limited to authorized staff, the Contractor must: (1) Ensure that the Contracto/s Staff, Subcontradors, and the Subcontractors' Staff use Data solely for the purposes of accomplishing the seruices set forth in this Contract. (2) Ensure that no Data is released, disclosed, published, modified, transferred, sold, or otherwise made knovrin to unauthorized persons without the prior written consent of the individual named or as otherwise authorized by law. (3) Not use, publish, transfer, sell or othenruise disclose any Confidential lnformation of a minor except as provided by law or with the prior written consent of the minor's parent, legal representative or guardian. lf a child is a dependent of Washington State, then prior written consent must be obtained from DCYF. (4) Require that the Contractor's Staff and Subcontractors' Staff having access to Data sign a Statement of Confidentiality and Non-Disclosure Agreement (DCYF Form 03-3748), that can be found at this webpage: https://wnnru.dcyf.wa.gov/forms. Data shall not be released to the Contractor's Staff person(s)or Subcontractors' Staff person(s) until the following conditions have been met: (a) DCYF approves the Contractor's Staff person(s) or Subcontractors' Staff person(s), to work on this Contract; and (b) lf requested by DCYF, Contractor must provide the original Statement of Confidentiality and Non-Disclosure Agreement, signed by the Staff person(s)and Subcontractors' Staif person(s). Data Disposition. a' The Contractor must ensure that all Data, including paper and electronic records, are retainedpursuant to the Washington State retention standards. b. When the contracted work has been completed or wlren the Data is no longer needed, Data shallbe retained pursuant to the retention standards required by chapter40.14 nCW, or returned toDCYF. c. Once the retention standard has passed, Contractors may destroy data as oulined below: (1 ) The following acceptable methods of destruction must be used: Departmentof Children, Youth & Families 2017CF County Program Agreement 6-24-20 Page 25