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DocuSign Envelope ID: 5B7BBB36-E920-4DA2-A383-7ADS6AAB486C <br />4. AOC Comptroller <br />Determines Becca annual fund allocation based on monies received from <br />the Legislature; see Allocation Process section for allocation process <br />details <br />• Responds to cost and budget questions <br />• Periodically audits Courts to ensure reimbursement requests are <br />supported; see Audit Process section for audit procedures <br />5. Contract Manager <br />• Drafts, reviews, and approves Becca agreements <br />• Answers questions regarding compliance with the agreements <br />• Provides advice on interpretation of aareement <br />6. State Auditor <br />• Audits Courts and AOC for compliance with Becca <br />D. ALLOWABLE COSTS AND SUPPORTING DOCUMENTATION <br />1. Staff/FTE (salaries and benefits) <br />Judicial Officer (i.e. judges, commissioners, and pro tems) - Time records <br />and dockets regarding Becca processing and case management must be <br />kept locally. A judicial officer computation rate will be supplied by AOC, <br />and will be the same for all superior court judges or pro tems hearing <br />Becca cases. The reimbursement for the judge or pro tem can only be for <br />half the judge's hourly salary. If the judicial officer is a commissioner, <br />reimbursement will be for a commissioner rate supplied by AOC or the <br />actual cost, whichever is less. <br />Other court staff (e.g. clerks, court project managers, Becca counselors or <br />case managers, office staff) payroll record/time and attendance records <br />related to the processing and case management of a Becca referral must <br />be kept locally. If the employee is not assigned fulltime to Becca then <br />compensation reimbursement must be proportioned to the amount of time <br />the employee processes Becca referrals and must be documented by time <br />and attendance records. NOTE: This does not mean that timesheets <br />must be completed to track the time spent on Becca. Document the <br />process for determining the amount of time the person(s) spend on Becca <br />duties. For example, keep track of time for at least a week and then <br />determine the percentage to be charged. <br />An Administrative Rate is allowed but an internal administrative rate must <br />be documented and approved by the court administrator. This internal <br />administrative rate must be documented with the formula used to <br />BECCA Guidelines 7/2023 2 IAA24306 <br />