SH23-022 COPIERS NW - Grant & Contract Review

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Kittitas County Review Form Grants & Contract Agreement noes.._ro N pe i xn-ri r %9 r or%rs Today's Date Agenda Date July 26, 2023 August 1, 2023 Fund/Department 30 / Sheriff Contract/Grant Information Contract /Grant Agency: Copiers Northwest, Inc. Period Begin Date: upon signature Period End Date: 60 months Total Grant/Contract Amount: $234.62/month plus fees per copy ranging from $0.0089 to $0.0524 per page as outlined in the contract. Grant/Contract Number: #SH23-022 Contract/Grant Summary: Our department currently holds a lease with Copiers NW for 4 machines and has found their machines and service to be superior to the Xerox machine we are currently leasing for use by the Admin Clerical staff. The Xerox machine simply isn't meeting our needs for the types, volume, and quality of work we need to produce. It is our intent to transfer that machine to the Fire Marshal once this new machine is in place. The machine is on the NASPO contract, whereby a formal bid process is not needed. Financial Information Total Amount: $234.62/month plus charge per copy (see contract) State Funds $ Federal Funds $ Percentage County Funds: 100% Matching Funds $ CFDA# In -Kind $ Explain Is Equipment being purchased? No Who owns equipment? Copiers Northwest, Inc. New Personnel being hired? No Contact HR hiring — reporting requirements Future impacts or liability to Kittitas County: Fulfillment of lease agreement. Budget Information Budget Amendment Needed? Yes ❑ attach budget form No ❑x Why not —Already in budget. New Division Created? Revenue Code Expenditure Code 001-300157501 Pass Through Information Agency to Pass Through Amount to Pass Through $ Sub -Contract Approved Date: Grant/Contract Review Page 1