2022-06-14-minutes-solid-waste-and-maintenance

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EXECUTIVE SUMMARY The available space and life cycle of the existing Kittitas County Courthouse has been evaluated frequently to find solutions for expansion and to fix the infrastructure. Following space needs assessment in 2016, DLR Group was hired to assist in developing community outreach to explain the issues and needs of the existing building. Through 2021, DLR Group worked with the County's committee for the courthouse support. The members of the committee were selected by the County and represented interested community members and active citizens that understand the needs of Kittitas County. Together, DLR Group provided an assessment of multiple site options to provide a final community support presentation that would be given to groups and agencies throughout Kittitas County. Upon completion of the presentation, the community group in partnership with the Board of County Commissioners determined that the bond measure required a more detailed and thorough assessment of the needs to be presented prior to the bond measure being put onto the voting ballot. DLR Group did the following further research to provide a more comprehensive substantiation for the bond measure. DLR Group reviewed the previously executed space needs assessment from 2016 to ensure it is still in line with the needs of each department. This assessment includes any modifications that have developed over the COVID pandemic of 2020-2022. DLR Group spoke with all departments included to review these allocations. DLR Group expanded the space needs assessment to include more government departments that were not in the previous assessment because the preferred option was to move out of the downtown core which would require more departments to be relocated to the new location. DLR Group did a space needs assessment for the Sheriff Office and the County Jail because it is anticipated a new jail will be required to accommodate the final build out of the campus for County services. This development was included for future scoping but did not include any building development or cost estimating. 4 NDLRGROUP • DLR Group confirmed the parking counts for each department were consistent with the needs requested in the space needs assessment. • DLR Group developed a written description of a typical courthouse and government department building to provide as much detail as possible in this stage for the cost estimators, Roen Associates. • Roen Associates provided a conceptual cost estimate of anticipated cost that reflects the inflation and cost overruns that have escalated construction costs in 2021 - 2022 above forecasted levels. This estimate is scalable for the future based on known escalation rates that occur to ensure the estimate may be maintained until the project is complete. • DLR Group provided two professional renderings of the preferred option to reflect the caliber and complexity of the project that is estimated. This design reflects a feasible solution that accommodates the space needs and operational efficiencies on the selected site. The building is not fully designed or detailed and is just a conceptual visual of what could be provided within the estimated funding. This study determined that a bond measure should be run for $132,000,000 to cover the project cost and ensure the funding is appropriate for the current and future needs. NEXT STEPS The Board of County Commissioners (BOCC) has been given this report and regular updates on the conceptual design direction. This information shall be incorporated into the presentation to be given to the community groups throughout the entire County prior to the bond measure. Once the BOCC has confirmed the direction and scope to be included on the bond measure, the measure will be put onto the voting ballot for the citizens to move forward. Following approval of the bond measure, it is recommended that the County moves forward with design and construction of the Courthouse and Government Department Buildings to limit the continual escalation. It is anticipated that following final completion of the construction of these buildings and site amenities, the Sheriff Building and County Jail may be completed at the same site.