Kittitas County.2363-49714.ACT and EET Quality Assurance with Judge's Signature

Home Browse Search

(4) Data will be stored within a database and will be distinguishable from non-DCYF data by the value of a specific field or fields within database records; and (5) When stored as physical paper documents, Data will be physically segregated from non-DCYF data in a drawer, folder, or other container. c. When it is not feasible or practical to segregate Data from non-DCYF data, then both the Data and the non-DCYF data with which it is commingled must be protected as described in this exhibit. 12. Confidentiality Protection a. To safeguard confidentiality, and ensure thataccess to all Data is limited to authorized staff, the Contractor must: (1) Ensure that the Contractors Staff, Subcontractors, and the Subcontractors' Staff use Data solely for the purposes of accomplishing the services set forth in this Contract. (2) Ensure that no Data is released, disclosed, published, modified, transferred, sold, or otherwise made known to unauthorized persons without the prior written consent of the individual named or as otherwise authorized by law. (3) Not use, publish, transfer, sell or otherwise disclose any Confidential Information of a minor except as provided by lawor with the prior written consent of the minor's parent, legal representative or guardian. If a child is a dependent of Washington State, then prior written consent must be obtained from DCYF. (4) Require that the Contractor's Staff and Subcontractors' Staff having access to Data sign a Statement of Confidentiality and Non -Disclosure Agreement (DCYF Form 03-374B), that can be found at this webpage: https://www.dcyf.wa.gov/forms. Data shall not be released to the Contractor's Staff person(s) or Subcontractors' Staff person(s) until the following conditions have been met: (a) DCYF approves the Contractor's Staff person(s) or Subcontractors' Staff person(s), to work on this Contract; and (b) If requested by DCYF, Contractor must provide the original Statement of Confidentiality and Non -Disclosure Agreement, signed bythe Staff person(s) and Subcontractors' Staff person(s). 13. Data Disposition. a. The Contractor must ensure that all Data, including paper and electronic records, are retained pursuant to the Washington State retention standards. b. When the contracted work has been completed or when the Data is no longer needed, Data shall be retained pursuant to the retention standards required by chapter40.14 RCW, or returned to DCYF. c. Once the retention standard has passed, Contractors may destroy data as outlined below. (1) The following acceptable methods of destruction must be used: Department of Children, Youth & Families 2017CF County Program Agreement 6-24-20 Page 25