2023-05-10-minutes-executive-management-advisory-committee-presentation

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2023-05-10 MINUTES 2 Activities; Improving BoCC Communication Internally and Externally; Improve Professional Public Administration; and to Reduce the Number of Direct BoCC Reports. He reviewed the goals for Administrative Organizational Structure Criteria explaining that it would be to provide professional public administration, leadership and management; increase efficiency and effectiveness; assist in providing strategic direction; intentional communication; support external opportunities for BoCC; improve personnel management. He discussed the importance of creating a inter-departmental finance team agreement to stipulate responsibilities between the County Auditor’s Office, BoCC and the County Administrator with a Budget and Finance Manger Team Lead. He provided tips for success when implementing a new executive position and stated that they can’t expect perfection, and they need to do lots of preparation, planning, communication, managing, and leading in the transition is essential. He stated they will need to evaluate and modify as necessary, and they would be wise to create a system to implement modifications while creating efficiencies and improving effectiveness. He stated that the recommendation for the Board is to establish a County Administrator Position; Clear Separation for the BoCC to focus on leadership, legislative functions, policy, internal and external collaboration; County Administrator to oversee day to day management and departmental supervisory functions; Additional re- structuring of departments reporting to the County Administrator. He stated that the CEMAC recommends the Board take the following actions as soon as possible: Proceed with authorizing the creation of a County Administrator Position; and appoint persons to develop a transition plan to implement County Administrator structure to be presented to the BoCC by August 15, 2023. The Board heard from members present of the CEMAC with their support of the proposal. Chairman Wright directed Staff to set up a follow up meeting for approximately 3 weeks out for the Board to give direction. Commissioner Osiadacz stated that she would like a meeting with the Board prior to any formal decision to discuss further as she had questions that there were not time for today. She also felt she would like to get an opinion or feedback from the County Management Team, all prior to a Board meeting. The Board thanked Eric and those present from the CEMAC for all the work and thought they put into the report.