Laserfiche WebLink
work as to the progress on each work element contained in the UPWP. Requests for <br />reimbursement should be submitted to TRCOFiscal@wsdot.wa.gov. The STATE shall review and <br />approve each request for payment and shall reimburse the RTPOs no later than fifteen (15) <br />business days after the date of receipt by the STATE. <br />4 Reports <br />4.1 The RTPO shall communicate with the STATE from time to time, or as often as required by the <br />STATE, during the term of this Agreement to keep the STATE up to date about the progress of <br />the work being performed as described in the UPWP. The STATE reserves the right to request <br />interim written progress reports during the fiscal year, if the RTPO's monthly billing report is <br />deemed insufficient in detail, the RTPO undergoes major structural changes, or there are <br />changes to the RTPO's core organizational functions/activities. The interim reports are due to the <br />STATE within twenty-one (21) calendar days of being notified in writing by the STATE. The <br />interim reports shall include a summary of work progress during the course of the fiscal year, <br />costs incurred in accordance with the approved UPWP and budget, and progress to date, <br />including any problems or work delays. The STATE may delay reimbursement of billings if the <br />requested interim reports are not submitted as specified. <br />4.2 On or before September 30 of every calendar year, unless otherwise noted in the UPWP <br />Guidance, after the conclusion of each state fiscal year, the RTPO shall prepare and submit to <br />the STATE a performance and expenditure report for the prior state fiscal year. This final report <br />shall summarize work accomplished under the UPWP, costs incurred by work element, and <br />identify any carryover of funds. Each annual performance and expenditure report must contain at <br />a minimum: <br />a. Comparison of actual performance with established goals; <br />b. Progress in meeting schedules; <br />c. Status of expenditures in a format compatible with the work program, including a <br />comparison of budgeted (approved) amounts and actual costs incurred; <br />d. Cost overruns or underruns; <br />e. Approved work program revisions; and <br />f. Other pertinent supporting data. <br />4.3 Reports as described in this section and other documentation or correspondence related to this <br />Agreement should be sent via email to WSDOT's Tribal and Regional Integrated Planning Office <br />at trpo(a)wsdot.wa.gov. <br />5 Assignment of Work Items <br />5.1 5.1 The work items may be accomplished by joint effort between the staff of the RTPO, the <br />STATE, public transportation operator(s), and/or local government agencies. Such assignments <br />will be clearly listed in the UPWP. <br />6 Project Records <br />6.1 6.1 The RTPO shall establish and maintain books, records, documents, and other evidence <br />and accounting procedures and practice, sufficient to reflect properly all direct and indirect costs <br />of whatever nature incurred and anticipated to be incurred for the performance of this Agreement. <br />To facilitate the administration of the RTPO, separate accounts shall be established and <br />maintained within the RTPO's existing accounting system or an independent accounting system <br />