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Appendix A: Grocery Gift Cards Policy & Process <br /> <br />1.0 Whereas the use of gift cards provides greater flexibility and maximizes Kittitas County’s ability to <br />support Veteran’s in need. The Kittitas County Veterans Advisory Board has opted to transition from <br />Vouchers to Gift Cards for grocery purchases. This appendix outlines the associated policy and processes <br />that support this change while ensuring funds continue to be accounted for accurately and in <br />compliance with all applicable laws and regulations. <br />2.0: Qualified Veteran’s may receive gift card(s) with a value of up to $75/week. The gift cards will be <br />issued to the Veteran directly from the KCVC. At the time of issuing, the authorized claims officer will <br />record the following minimum information on the Grocery Gift Card Disbursement Form: <br />• Date of Issue <br />• Veteran’s Full Name <br />• Veteran’s Address & Contact Information (preferred phone and/or email) <br />• Total Gift Card Amount <br />• Gift Card Serial # <br />• Authorized Claims Officer Name & Signature <br />The Veteran will then be issued the gift card(s) and may use the amount at the designated grocery store <br />at any time. Once the purchase is complete, the Veteran shall return the receipt to the KCVC within <br />seven (7) days. A receipt is required for the issuance of additional benefits. <br />3.0 Gift Cards will be issued in advance to the KCVC in a total amount approved as by the Veteran’s <br />Advisory Board. The Kittitas County Auditor’s office shall facilitate the purchase and issuance of gift <br />cards from the designated grocery store to the KCVC. The KCVC is responsible for maintaining <br />accountability of all gift cards in their possession. The Auditor’s office shall conduct an audit of all gift <br />cards issued on a quarterly basis. The audit will also inspect the documentation and receipts associated <br />with the issuance of gift cards to Veteran’s. <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />Formatted: Font: (Default) Calibri, Highlight <br />Commented [BE6]: Need to Review/Discuss Appendix A <br />Gift Card Process <br />Formatted: Font: (Default) Calibri, 11 pt, Highlight <br />Formatted: Font: (Default) Calibri, Highlight <br />Formatted: Font: (Default) Calibri